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GST E Way Bill Registration Quick Guide with Full Procedure

GST E Way Bill registration or enrollment is an easy procedure on Indian Government official portal (ewaybill.nic.in or ewaybillgst.gov.in) as we have described a very simple manner. To generate GST e way bill,

The businesses have to be registered and have to prepare GST e waybill everytime they transport goods above the value of INR 50,000. There are various eway bill validity period and distance meter which the government had authorized for the transportation of the goods. Finally, after the decision of rolling out GST eway bill across the nation, there are provisions and steps available on the complete GST eway bill system and generating methods.

Latest Update in E way Bill Under GST

  • Kerala High Court ruled that GST e-way bill revalidation penalties or taxes cannot be imposed if evasion is not found. Read more
  • Supreme Court has ordered that no tax evasion on validity non-extension of electronic way bill under GST due to traffic blockage. read order
  • The Government of Madhya Pradesh state has mandated e waybills under GST on 41 goods, earlier it was 11 goods. read more
  • “GST officers have been armed with real-time data of commercial vehicle movement on highways with the integration of the e-way bill (EWB) system with FasTag and RFID, a move which will help in live vigilance of such vehicles and check GST evasion.”

  • “New E-way Bill functionality Oct-Dec 2020 has displayed for online filing and blocking of (EWB) generation facility.” Read Pdf

  • “Blocking of E-Way Bill (EWB) generation facility for taxpayers with AATO over Rs 5 Cr., after 15th October 2020”. Read more

Mandatory Documents For GST E Way Bill Registration?

  • GSTIN of the registered taxpayer/ transporter, if registered
  • Registered Mobile number with the GST system

Taxpayer Types For E Way Bill Registration?

There are 3 types of taxpayers under the GST e-way bill system:

Steps to GST E Way bill Registration for Registered Suppliers:

Here is the step-by-step procedure for registration under the e-way bill portal of taxpayers/registered transporters:

Step 1: Visit the e-Way Bill (ewaybill.nic.in) portal.

e-Way Bill Official Portal

Step 2: Move the cursor on the ‘Registration’ and then select ‘E-way Bill Registration’ from the dropdown menu.

E-way Bill Registration

Step 3: Enter the GSTIN and the captcha code -> Click on ‘Go’ button

E-way Bill Registration GSTN Number

Step 4: Generate an OTP and verify the same

The screen will pop up after the process:

E-way Bill Registration OTP Verify

After checking the auto-filled details, Click on ‘Send OTP’ button.

Enter the OTP received on the registered mobile number and verify the same by clicking on the ‘verify OTP’ button.

Step 5: Create a new User ID and Password

  • Enter the new User ID and set a password of personal choice.
  • The system validates and pops up a message if there is an error in the details entered by you.
  • Once all the details are correctly filled, User ID and password will be created.

E Way Bill Registration Steps for GST Registered/ Unregistered Transporters

There is a requirement of registration for unregistered transporters in case:

  • a) Value of consignment value of goods of a single supplier exceeds Rs 50,000/-
  • b) Value of all the goods in a vehicle through which goods are transported exceeds Rs 50,000/-

What is the Meaning of Transporter ID?

  • The transporter ID comes when the transporter is unregistered but the consignment value is above INR 50,000/-. The GST eway bill has to be generated with a transporter ID. The unregistered transporters will be given transporter ID and this ID is to be mentioned on all the GST eway bill.

After the registration on eway bill portal, there will be two outcomes:

  • A unique transporter ID
  • Unique username for operating eway bill portal

Registration Steps Under E Way Bill for Unregistered Transporters Under GST:

Step 1: Visit the e-Way Bill Indian government official portal (ewaybill.nic.in).

Step 2: Click on ‘Registration’ and select ‘Enrolment for Transporters’ from the dropdown list.

Enrolment for Transporters

Step 3: Enter the details in the Application at points 1-9 and Click ‘Save’. 9 points on the Application u/s 35(2)’ in GST ENR-01:

1. Select Your State*

2. Details to be Entered

  • a) Enter Name as per PAN*
  • b) Enter Trade name if any
  • c) Enter your PAN*

3. Type of Enrolment*:

Note: After PAN validation, the system will find any error or mismatch and will proceed after rectifying.

  • Please fill details at point 1 and 2.
  • Choose the relevant type- warehouse/godown/cold storage/transport service
GST ENR-01 Form

4. Constitution of business*:

  • Select the relevant business form from the drop down-
  • Foreign company/Partnership firm/ Proprietorship/ Private limited company/ Public Limited Company/Unlimited Company/ Others( If HUF, AOP, BOI and so on)
Enrolment for Transporters Constitution of business

5. Principal Place of Business

  • a) Type Complete Address entering all the red marked mandatory fields.*
  • b) Contact information: Type the e-mail address, Landline number and Fax number (if any)
Enrolment for Transporters Place of Business

Note: e-mail address given here is to be used for authentication.

  • c) Nature of premises mentioned at a)- Select whether the address at a) is Building that is Own /leased /rented/ consent/ shared/ any other case.

7. Create Login details* :

  • Set a new unique username/ user ID and password.
  • Check in case the username you wish to set is already being used or not by clicking on ‘Check’.
Enrolment for Transporters Create Login details

8. Verification *: Tick mark against the declaration confirming correctness of the Information you give and Click ‘Save’

Enrolment for Transporters Varification
  • A 15 digit transporter ID will be displayed. The number should be given to the clients for entering it on GST eway bill and enabling vehicle number to be added to goods movement.

Registration Steps Under E Way Bill for GST Unregistered Supplier:

In case an unregistered supplier supplies the goods to the registered receiver, the receiver of the goods will have to comply with the procedure and he has to generate an eway bill on the behalf of the supplier. SO the generation of an eway bill is to be done by the receiver.

Tips for setting User ID/username and password:

  • a) User ID must have the following:
    • 8 characters but not exceeding 15 characters
    • alphabets (A-Z/az), numerals (0-9) and special characters (@, #, $, %, &, *, ^)
  • b) The password should be of at least 8 characters
  • c) Secure your Username and Password.

Further, Use these credentials to log into the e-way bill portal

General Queries on GST E-Way Bill

Q.1 – What is eWay Bill?

Section 68 of the Goods and Services Tax Act states that the traders carrying a consignment of good valuing more than INR 50,000 are required to have this eWay bill with them. The bill can be generated from GST Common Portal for E-Way bill system by registered persons and traders. They are required to get this bill generated before sending the consignment out

Q.2 – Why is eWay bill required?

The e-way bill is required to be generated by the traders for the goods listed under Rule 138 of CGST Rules, 2017. It is required as the government may need the details of the consignments

Q.3 – Why can generate the -way bill?

The consignor or consignee, who is registered under GST act can get the bill generated. An unregistered trader can get the bill generated for the clients. The bill can be generated for the goods of personal use too

Q.4 – Can the validity be extended?

If the consignment does not reach the destination on time due to natural reasons or some law or some other genuine reasons, then the validity period can be increased. The person will have to submit the details of such delay for extension

Q.5 – When does the validity period start?

It starts with the entry of the vehicle, from which the consignment is being transferred, into part B

Q.6 – Which transactions need e-way bills?

The e-way bill is to be generated for all kinds of transportation transactions whether inward or outwards, whether interstate or intrastate

Q.7 – How to calculate the validity period?

It is calculated on the base of distance. One day validity for every 100km. It may be different for different kinds of goods

Q.8 – Can the bill be edited?

Only the part-B of the bill can be updated and the rest can not be updated. The only option in the case of wrong entry of details is to cancel the bill and get a new one

Q.9 – Is the bill required for all kinds of goods?

It is required to be generated for all goods except the exempted goods, handicraft goods and other specific goods

Q.10 – How to generate the bill if vehicles are changed during the transport?

A bill is to be created for all the vehicles according to Rule 55 of CGST that states that the supplier should issue an invoice for the whole lot and then should issue a delivery receipt and generate the bill. The receipts should be available while changing the vehicles. The bill is to be generated according to all the vehicles separately

Disclaimer:- "All the information given is from credible and authentic resources and has been published after moderation. Any change in detail or information other than fact must be considered a human error. The blog we write is to provide updated information. You can raise any query on matters related to blog content. Also, note that we don’t provide any type of consultancy so we are sorry for being unable to reply to consultancy queries. Also, we do mention that our replies are solely on a practical basis and we advise you to cross verify with professional authorities for a fact check."

Published by Subodh Kumawat
Subodh has done with numerous professional degrees ranging from Human Rights to Banking along with MBA in HR Marketing. He is also interested in the field of tax-related articles and blog as per the industry based norms. Having expert knowledge in diverse sectors, he assures facts and figures along with testimony, in his articles. Working in SAG Infotech, he is a trusted author among the readers globally. View more posts
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110 thoughts on "GST E Way Bill Registration Quick Guide with Full Procedure"

  1. IS IT NECESSARY TO MAKE E-WAYBILL IF THE PARTY IS JUST NEXT DOOR FROM OUR PLACE AND NO TRANSPORTATION IS INVOLVED. PLEASE SUGGEST

  2. I am generating e way bill in Haryana but when we create part b in Delhi registration no. vehicle then vehicle no. not pick.

  3. I am the supplier registered with GST and for e-way bill and I have my own vehicle(Truck) for transportation purpose.

    Do I need to generate transportation ID as well? or should I put my company GST no. in transportation ID column?

    Regards

  4. DEAR SIR,

    I HAVE ONE GST NO WHICH IS INACTIVE AND THEN TAKEN SECOND GST NO

    NO WI E WAY BILL I HAD to MAKE REGISTER BUT it IS REGISTER UNDER OLD GSTIN NO BUT I NEED TO REGISTER FOR SECOND GSTIN NO

    SUGGEST HOW TO CHANGE OR MAKE REGISTER IN E WAY BILL SITE WITH NEW GSTIN

  5. Dear Sir,

    We have registered company in West Bengal.We are a service provider in all over India. Our Business is Rental Service provider of Construction Equipment and our office in West Bengal only and we generate our monthly service invoice from West Bengal and we charge SGST & CGST at our WB Bill and charges IGST our other state Bills.

    After applicable of E Way Bill we are suffering some problems with movement of our equipment/goods two different states or site. Because we are registered the only wb when our job works complete one site and we received the new one work order to different state or site, then we cannot move it because we are unregistered so we cannot generate E-Way Bill.

    Further our client not interested to generate E way bill because this equipment ownership is our and they could not sale/purchase this equipment.

    So we cannot understand how this problem solves on urgent basis.Please advice us.

  6. Can a transporter enrol in e waybill system in the state from where his pan card is not issued e.g he wants to register in Rajasthan having pan card issued from Maharashtra?

    If he can then which state code will he be considered

  7. Sir we supplying brooms. We are going to line sales when generating e way bill what we should mention into the column because we don’t know who is buying the product?

  8. Who generates the e-way bill in case of the bill to ship the supply of good?

    Example- A(Delhi) Sold good to B(Maharastra) and deliver the goods by transport to C(Gujrat) on instruction of
    B(Maharastra).
    Than who generate an e-way bill and which invoice number is to be mentioned on an e-way bill?
    (A to B sales invoice OR (B to C Sales Invoice)

    1. You just need to fill the required invoice details and transporters ID (in case of transportation by road) and doc no. and date for part A slip. The e-way bill is not valid without the vehicle number(part-B) updated on the common portal if on the mode of transport is the road. The Vehicle number can be updated by the generator of the e-way bill or the transporter assigned for that e-way bill by the generator.

  9. How can generate an e way bill on side eway bill.nic.in the log in this side server is very busy during log time

  10. Dear Sir

    We are unable to generate the E- Way For E- Waybill Postal. Server Not Unavailable From To-day Morning. Please Required same Suggestions in this the Problem

    Ramana Murthy

    1. Even same here,,,,,,,,,,,,,,,,,,,, I have to send 20 parcels and the site of ewaybill.nic.in is not at all in working mode

  11. Dear Sir,

    We are distributors of Hotels and restaurants and we will send goods in our own vehicle (T-Board). Every invoice ranging from 1000 to 150000 depends upon the goods. How do we do E way Bill?

    Whether we have to take Eway bill for every supply (which bill value is higher than 50k,) or overall value which amounts from 2 lakhs to 3 lakhs per day.

    What is the E waybill site not working/responding. ??? today in the morning we have tried to take the waybill, but no go., the site is busy / server is busy. what should we do now ???

    1. As you are yourself transporting goods with own vehicle, then you only need to mention vehicle number on eway bill and then can generate the same. If overall consignment value in the same vehicle exceeds Rs.50000/-, then you have to generate eway bill for each and every single invoice ( whether exceeding the value or not ). After that, you can also generate a consolidated e-way bill which contains details of all eway bills.

  12. We are facing the following problem while creating E-waybill registration.
    After entering the OTP, we are unable to move forward to create the username and password.

  13. Sir, our unit is doing job work we send material to further process, we raised only JJ form in the e way bill invoice no.coloumn what number we mentioned

  14. After entering e waybill details and given SUBMIT, the server went and couldn’t get print out of it. How will we know if e waybill is generated or not? If so, how can we take print out of it as I haven’t noted down the e way bill no?

  15. HI, I AM A TRANSPORTER AND I AM ALREADY REGISTERED ANT TAKEN GST NO IN THE MONTH OF JULY AND NOW MY CLIENT ARE ASKING ME FOR TRANSPORTER ID AND WHEN I AM GOING FOR ENROLLMENT IT IS SHOWING THAT I AM ALREADY REGISTERED BUT I AM NOT GETTING TRANSPORTER ID. SO PLEASE TELL ME WHAT IS TRANSPORTER ID.

  16. Sir, our company(Pvt. ltd.,) is an unregistered dealer in GST. My quotation is how to register an unregistered dealer in ewaybill.nic.in

    1. As you are registered transporter, transporter ID will be the username id which you have created while registering yourself on the eway bill portal. or urd

      1. For each invoice, you have to generate a separate e-way bill. But for ease, the transporter can generate a consolidated e-way bill, which contains details of all e way bills, of which goods are being transported.

        1. E-way bill for each invoice has to be generated separately, but after that transporter can generate a consolidated e-way bill, which consists details of all the e-way bills of which goods are being carried over in a consignment.

    1. Suffix no. is to be provided by the user at his discretion, it will be used as a username for sub-user. suffix id will be added to main user id and then the full id will be treated as sub-user id. eg. user id is “abcdef” and you put suffix as “xyz”, then the sub-user id will be “abcdef_xyz”.

  17. I have 2 queries.

    1) I already registered for eway bill on UPCOMTAX website as UP was the first state to enforce e waybills. Do I need to register again on ewaybill.nic.in

    2) How to produce eway bills in case of goods return.My transporter is asking for one.

  18. I have register e waybill ID and opened but when we are going to create sub ID for another office, system asking suffix no, please clarify what is suffix no and where it will be found.

    1. The user can create the sub-user by entering a ‘suffix user id’ for the sub-user and shall check the availability of the user id. That is if the tax payer’s username is ‘abcdef’ and he is giving suffix as ‘rvk’, then the sub-user id will be ‘abcdef_rvk’ is created.

  19. I am a registered transporter in GST but at the time of enrolment, it is taken as already registered when I used to fill for eway bill it is taken my GSTIN no on the place of consignor now how I can file eway bill?

  20. Hi, I m registered transporter, when I used to register in enrolment for transporter then u have to GSTIN no then it is no taken and on common portal then use to fill e-way required it is taken my GST no on consignor now what I do??

    Please guide for the registered transporter.

  21. CAN WE CHANGE THE USERNAME ON E WAYBILL PORTAL? WE HAVE WRONGLY CREATED INDIVIDUAL NAME INSTEAD COMPANY NAME. PLEASE CLARIFY. EARLIER ON 23RD, I REQUESTED FOR THE SAME. PLEASE CLARIFY

  22. As a transporter whenever I am logging it is showing invalid password.Then going to the FORGOT PASSWORD I am getting the OTP on my registered mobile but not getting an option to type that OTP.

  23. HEY.

    AS I AM TRANSPORTER. WHILE REGISTRATION THERE IS OPTION OF UPLOAD ADDRESS AND ID PROOF .. IN THIS WHOS ADDRESS AND ID PROOF WAS TO BE UPLOADED.COMPANY OR PERSON WHOS AADHAR DETAILS ARE GIVEN?

  24. I am HR

    Our company unregistered supplier non-taxable goods, How I can generate the e way bill user id. We have own vehicle to transport the material how I can do it.

    1. E-way bill portal is directly linked with common GST portal, so for any modification in supplier details, you first have to make changes on common GST portal, which will then be automatically, within a day, updated on E-way bill portal.

  25. WE TRIED TO REGISTER IN E WAYBILL SYSTEM. AFTER COMPLETING THE USER AND SUB USER GENERATION THE REPLY FROM GST KARNATAKA APPEARS. WE ARE REGISTERED IN TAMILNADU AND SURPRISE TO SEE THE LOGIN SCREEN SHOWS GST KARNATAKA. ALL THE VERIFICATION PASSWORD AND OTP ARE GENERATED FROM KARNATAKA. WE ARE TOTALLY CONFUSED TO SEE THE LOGIN SCREEN, PL HELP US TO CORRECT THEM IF THERE ARE MISTAKES. ANOTHER DOUBT CAN WE CHANGE/ ALTER THE USERNAME (NOT SUBUSER NAME) IN THE EWAY BILL SYSTEM. PLEASE CLARIFY

    1. No issue. Don’t worry for that

      Please go ahead. Yes, you can change the username or sub username if your email ID and Mobile Number is registered on GSTIN Portal.

  26. In my company pan name ‘-‘ (dash). So at the time of registration error show to me invalid username. Please guide me.

  27. Sir, In the case of goods transported through individual vehicle we are entering the vehicle number as per the format issued by the GST Council. if it is necessary to add the Driver ID. Please suggest

  28. Is the registration details of the e-Way bill will update automatically after completion of Amendment of Registration Core Fields in GST common portal? Or require amending the Registration Core Fields before e-Way bill registration?

    1. E-way bill portal fetches data from GSTN portal so any changes made at common GST portal will be auto reflected at E-way bill portal within a day if it does not auto reflected you can be done it through the option ”update GSTIN”.

  29. DEAR SIR,

    IF A MANUFACTURER SEND THE MATERIAL TO MARKET THROUGH OWN VEHICLE TO DIFFERENT PARTIES. HOW THEY CREAT E-WAY BILL? PLEASE CLEAR THE POINT.

  30. As I am a Transporter & my goods has to pass from Ernakulam to Delhi, by road then transhipped to the train & again by road from train, please guide me how to do the same.

    eg– goods 16 tons has to shipped from Ernakulam to Jaipur .

    1… we first send from Ernakulam to Bangalore by road

    2…. then from Bangalore to Delhi by train service .

    3….. From Delhi To Jaipur by road.

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