What is Invoice/Bill?
The Invoice/bill is the document which is available in both soft and hard copy. It consists of the details of the supplier/ purchaser along with the name of the Sales/ purchaser, registration no. (VAT, Service Tax, UIN etc.). The bill also consists of the purchaser details complied of Item name, Quantity, Tax rate, tax amount. The invoice is made in general format and there is no other format available.
Recommended: How to File GST Return Online in India
What is a Goods and Services Tax Invoice/Bill?
GST invoice is the invoice that is acquired by the assessees having a GSTIN (Goods and Services Tax Identification Number). This invoice describes the rate of tax and the taxable amount for the interstate and intrastate sales/purchases. In case of any such purchases or sales, invoice tax bifurcation is to be done on CGST and SGST. In the case of inter-state sales, IGST will be applied.
GST Purchase Bill or Invoice
These invoices are issued to assesse from their purchases. These invoices are issued on the purchases. In these bills name of the purchaser and the GSTIN of the purchaser should be there so that the assesse can get their cenvat credit. In GST, when the seller uploads their sales register (GSTR-1), the credit in the account of the purchaser will come automatically. There are various differences between invoice date and due date, as the major change is that the invoice date refers to the date when the invoice is generated on the bill book, while the due date is termed when the payment is due against the invoice.
While in various cases the invoice serial number is also said to be important for the maintenance for some strict reasons. Just as an example, if an invoice with serial number INV010 is issued, the format of the same must be maintained. Download PDF here.
A Sample of GST Purchase Bill Format for Indian Assessees
| Government of India/State | |||||||||||
| Department of ………………… | |||||||||||
| Form GST INV –1 | |||||||||||
| (See Rule ——–) | |||||||||||
| Application for Electronic Reference Number of an Invoice | |||||||||||
| 1. GSTIN | |||||||||||
| 2. Name | |||||||||||
| 3. Address | |||||||||||
| 4. Serial No. of Invoice | |||||||||||
| Details of Receiver (Billed to) Name Address State State Code GSTIN/Unique ID | Details of Consignee (Shipped to) Name Address State State Code GSTIN/Unique ID | ||||||||||
| Sr. No | Description of Goods | HSN | Qty. | Unit | Rate (per item) | Total | Discount | Taxable value | CGST | SGST | IGST |
| Rate | Amt. | Rate | Amt. | Rate | Amt. | |||||||||
| Freight Insurance Packing and Forwarding Charges | |||||||||||
| Total | |||||||||||
| Total Invoice Value (In figure) Total Invoice Value (In Words) Amount of Tax subject to Reverse Charges | |||||||||||
| Declaration: | Signature | ||||||||||
| Signatory | Name of the Designation/Status | ||||||||||
| Electronic Reference Number | Date- | ||||||||||
GST Purchase Bill Generating Guidelines as Suggested by Indian Government
Mandatory Fields Must be in Your GST Purchase Invoice
The fields must be accurately filled up with exact entries. Some of the important fields are Invoice number and date, Customer name, Shipping and billing address, Customer and taxpayer’s GSTIN, Place of supply, HSN code. All the fields are very significant for future purposes and should be taken into consideration while generating the invoice.
Invoice Date and Due Date should be Properly Entered
It is directed that while filling invoice date and due dates is important be cautious as the difference is that the invoice date is preparation date of the invoice while the due date is concerned with the payment of the invoice due. So, be alert in case of entering the GST due date and invoice date.
Maintain the Invoice Serial Number
It is very important to maintain the invoice serial number as for the future purpose as in case a taxpayer wishes to change the invoice format, he can notify it to the tax department along with the invoice serial number.
Read Also: GST Sales Invoice Format in India
Sir,
a. Is it compulsory to follow the above GST Invoice format.
Because, We are already having our Invoices [pre-printed] in which we can show the SGST, CGST and IGST separately, is it acceptable.
b. What does movement of goods mean to get Unique id number. What is the difference between Movement of goods and sales
No, its just a dummy invoice format. You can make modification according to your requirement. When you just transfer your goods not for sales purpose then an invoice INV-1 form should file to department then they will give you a unique ID no. movement of goods like: transfer to branch, movement for job work etc.
Hi All,
Incase of billto and ship to of the customer is in different state.Will there be 2 Invoices or one.
Like A from Bihar is selling goods to B (Maharstraha) but deliverying the good to Gujart.
So A will generate an Invoice to B as interstate ( between Bihar to Maharatraha)
But in the books of B.He will book this as interstate in Maharastrha and since the delivery is in Gujarat again another interstate need to book.
So in the books of B.purchased from A in maharastrha interstate GST
Also transfer is considered deemed sales so interstate GST Between Maharastraha to Gujarat.
Please confirm
Thanks
Arun
Incase of POS-Point of sales.
Though the customer belongs to different state but the delivery is in the supplier location itself so how the place of suppliy for the good or service determined in this scenario.
It’s a destination based tax so tax liability will be arise on the destination of goods.
Hi All,
I would like to get clarified the below scenario from both sides like Supplier and Customer
Case 1:-
A (Maharashtra dealer) bills to B (Maharashtra dealer) and ships to C (Bihar Dealer), it will come under inter state or intrastate?
From supplier A: will he book this transaction as intra state or Interstate sales?
From Customer B: Will he records this transaction as local purchases or inter state purchases.If he records the transaction as local purchases,will he consider this as CGST + SGST and then since the delivery is in Bihar so there will be one more Invoice from B to C which is IGST.
Could please clarify
Thanks
Arun
For A it’s a intra-state transaction but for B its inter-state transaction.
Thanks for the update.
In the books of B: He receives the Invoice from A Supplier as Intrastate and then since the delivery is in Bihar so its interstate.
so there will one intra-state Purchase Invoice and inter state sales Transaction.Is that true.
I mean we need to book two invoices in the books of B.
Could you please confirm
Thanks
Arun
Could you please comment on the below scenario
Thanks for the update.
In the books of B: He receives the Invoice from A Supplier as Intrastate and then since the delivery is in Bihar so its interstate.
so there will one intra-state Purchase Invoice and inter state sales Transaction.Is that true.
I mean we need to book two invoices in the books of B.
please confirm
Thanks
Arun
Could you please help me with state code list which is supposed to be printed on invoice? If not possible then could you please let me know if state code will be in numeric or string format, Like for Maharashtra it can be MH or a number like 27.
It will be in numeric format i.e. 27
What is “Amount of Tax subject to reverse charges” ??
Please explain with example
Not service provider but the service recipient is liable to pay the tax
Does HSN has to be generated by the supplier or it will be given by the manufacturer. If so please provide further details how HSN will be generated.
HSN code is given by the department on site so you can find the same.
Is one GST Reg no for all Gst or Seperate Reg No. for CGST,IGST,SGST?
Only one registration can go for all the tax (CGST, SGST, IGST)
is it practically possible to upload all of our invoice for each month and get the electronic reference number for all invoice one by one.
is it possible to upload all of our invoices and get the electronic reference number ?
there is no need to upload each bill on GST site as there are only those invoices which are made for the movement of the goods.
how dis invoice will work in service industry….it specifies description of goods, quanity,units,hsn….service sector can specify services, sac, invoice value,cgst,sgst, net amount of bill.
I am a retailer, i am issuing approx 200 invoices daily, amount ranging about rs. 150 to rs. 200. do i have to upload every invoice to take Unique Electronic reference number ?
Unique Electronic reference no. ll only need if you move your goods from one place to another other then sales purpose. For only general sales purpose there is not need to upload the invoice and get UERN
Can i move goods purchased by me from another sate to my city in my own vehicle. What kind of invoice n procedures do i have to take?
In case of purchases from outside the state , IGST applies. E-way bill is required.
What’s the different between the ‘unique electronic reference number’ and the ‘Serial No. of Invoice’?
Serial no. which is provided by the dealer as its mention in his bill book and “unique ID” will be give by the department to international embassies and authorities. And electronic reference no. will also give by the department to an invoice which is use on goods movement.
It is connected to CA S Balance question above.
1) Unique ID No. and the Unique Electronic Reference No. are the same or different
2) Does it mean that we have to create Unique Electronic Reference No as specified above before
each despatch.
Please specify.
Not you, but it ll be give by the department at the time of upload the invoice.
Case 1:-
A (Maharashtra dealer) bills to B (Maharashtra dealer) and ships to C (Bihar Dealer), it will come under inter state or intrastate?
Case 2:-
A (Maharashtra dealer) bills to B (Gujrat Dealer) and ships to C (Karnataka Dealer), IGST Gujarat or IGST Karnataka will apply?
Please consider above answers.
Need Format Of GSTIN number and Unique ID in GST.
Sir GSTIN format is 15 alphanumeric format. It will be based on state code and pan no. base no.
GST INV-1 released by the government meant for applying for electronic reference number. It means that we have to fill this format electronically from the details of our own invoice. Then an Unique Electronic reference number will be generated. It means that for each of our invoice we have to generate a unique electronic reference number, this number will be base for availing ITC by the buyer and also the base for ITC reconciliation.
Am I correct?
Pl reply.
CA S Balan
Yup, you are correct sir
If I charge freight on sales invoice, will gst be applicable to freight i.e. will the assesable value be basic price + gst??? or will gst be charged just on goods sales value??
As per the format given by the department there is no as such clarification given by them . but as per general acceptable formats tax will be calculated on the Net amount which includes fright, insurances, packing and forwarding charges and less by discount amount.
it is clear that with in the state transaction, Dual Tax (SGST & CGST) will be Applicable simultaneously.
But In interstate transaction all Three Tax of GST( i.e. IGST, CGST, SGST ) are applicable or only IGST is applicable. Please clarify.
Interstate Transaction IGST will be applicable only.
I read the article from that what i have understood is, if an assessee made an interstate sale then IGST will be levied. igst will go to central govt. from that igst dealer can take cenvat credit of SGST and CGST
Dear Mr.Sandeep,
For inter state IGST only applicable
For Intrastate CGST &SGST applicable.
We are waiting for SAG GST Software. We are expecting better support for GST like Genius.