Invoice/Bill is a document either online or in paper format in which details of supplier/ purchaser are incorporated like Name of the Sales/ purchaser, registration no. (VAT, Service Tax, UIN etc.) as well as in bill details of sales or purchases like Item name, Quantity, Tax rate, tax amount should be there. There is no specific format for invoices but there are some general formats.
Goods and Services Tax Invoice/Bill
GST invoice means those invoices which are given or taken by the assessee who holds a GSTIN (Goods and Services Tax Identification No). In these invoices, the assessee should describe the rate of tax and the amount, as well as there should be a bifurcation of the interstate and intrastate sales/purchases. i.e. if there are intrastate sales /purchases, in that case in invoice tax bifurcation will be done on CGST and SGST bases and if there are inter-state sales, in that case, IGST will be applicable.
Read Also: GST Forms: Return Filing, Rule, Registration, Challan, Refund, Invoice
GST Sales Invoice/Bill
The invoice is issued by the assessee to their purchaser. Generally, in these bills, there are already pre-printed company name and their GSTIN No. in these invoices, there is an invoice bill no. that should be in a sequence. These invoice numbers should contain only numerics and alphabets with special characters such as “-” and “/” only. There should be a date of sale on which the invoice will be issued. Then there will be details of the seller and the commodity details, the amount of sales and the tax amount.
GST Sales Bill Generating Guidelines as Suggested by the Indian Government
Every registered business under GST is required to provide GST-compliant invoices to their clients for the sale of goods and services. GST GST-registered suppliers will provide you with GST-compliant purchase invoices.
GST Invoice Format Rules
As such, there is no particular format mentioned for the invoice bill under GST. There is some important information that will be required to be mentioned compulsorily in the GST Invoice (only applicable fields are required to be filled): that is given below:-
Tax Invoice
- Invoice Number: [Unique Invoice Number]
- Invoice Date: [Date of Issue]
Supplier Details
- Name: [Supplier Name]
- Address: [Supplier Address]
- GSTIN: [Supplier GSTIN]
Recipient Details
- Name: [Recipient Name]
- Address: [Recipient Address]
- GSTIN: [Recipient GSTIN] (if registered)
Goods/Services Details
- Description of Goods/Services: [Detailed Description of each item/service]
- HSN/SAC Code: [HSN/SAC Code for each item/service]
- Quantity: [Quantity of each item/service]
- Unit Price: [Price per unit for each item/service]
- Total Amount:[Total Value for each item/service]
Taxable Value and GST Details
- Taxable Value (₹): [Total value before tax]
- GST Rate: [Applicable GST Rate (CGST, SGST/UTGST, IGST)]
- Tax Amount:
- CGST (₹): [CGST Amount]
- SGST/UTGST (₹): [SGST/UTGST Amount]
- IGST (₹): [IGST Amount]
- Total Amount Payable (₹): [Total amount including taxes]
Payment Terms
- GST Payment Due Date: [Due Date]
- Accepted Payment Methods: [Payment Method(s)]
Other Important Details
- Place of Supply: [Place where goods/services are supplied]
- Delivery Address: [Delivery address if different from the place of supply]
- Reverse Charge Applicability: [Yes/No]
- Supplier’s Signature or Digital Signature: [Space for Signature]
Usage of Invoice/ Sales Bill under GST
GST Invoice Bills can be used in several industries including Restaurants, Construction, Hospitals, Cinema, Colleges, Transport, Hostels, Schools, Canteens, Hotels, Jewellery, Textiles, Kirana stores, Retail Shops, Insurance, Car Sales, Bike sales and so on. This bill can also be used by professionals such as doctors and lawyers.
I have a query regarding the Sequencing of GST Bill Number, Bill Date & Filing Month.
Let us take example 3 for Bill Number and Bill Date
Bill Numbers and Bill Dates by Service Provider
1. Bill Number GTFC/5274, Dated 01.09.2020, Bill Amount 15000, IGST – 2700
2. Bill Number GTFC/5275, Dated 01.10.2020, Bill Amount 20000, IGST – 3600
3. Bill Number GTFC/5276, Dated 01.09.2020, Bill Amount 15000, IGST – 2700
Now GST for Rs. 5400/- will be paid for Bill Numbers GTFC/5274 & GTFC/5276 on or Before 20.10.2020 & GST for Rs, 3600/- will be paid for Bill Numbers GTFC/5275 on or Before 20.11.2020.
Sequence GTFC/5….. is the same but the filing date for bills is different, please advise the correct Practice for Billing.
With Regards
Tikaram Chaudhary
Please contact to GST practitioner
Hi,
I bought a new AC last week in Delhi with Delhi’s shipping address. CGST and SGST were charged on the bill.
Now I want to take this AC to my flat in Noida.
Is there a problem with it?
Do I need a bill with the shipping address of Noida?
No, you doesn’t need a new bill with modified shipping address.
Hi
Need a sample format of GST sale invoice of an old vehicle of the company. I have purchased a vehicle whose WDV in today date is 7.5 lac and I sold it for 10 lac. Acc to new GST regime GST will be calculated on profit margin ie 2.5 lac = 30000.
Please share the format.
a purchase bill will be an entry in how many days from the supplier’s invoice date. please reply me.
Hi,
Suppose party A raise invoice to Party B, Due to Some quality problem Party B return back to material.
In that case, rejected material invoice number will be compulsory or not?
Please suggest me …
If the invoice is cancelled, it would not be shown in GSTR-1. Disclosure of serial number for cancelled invoices has to be shown. If the credit note is issued against that invoice, then both invoice and credit note have to be shown in GSTR-1
Sir,
Kya har shaal pe bill book badal dena chahiye ki nahi
As per rules under GST, Invoice no. and series should be unique for every financial year, so bill book has to be changed.
What is the last date for filing of respective months like July, August, September, October? Is it like it has to be filed for all these months at one time by December 31 2017?
These four returns can be filed at any time in one go or on different dates by 31st December 2017.
jb tk ap previous month ki sbhi gstr1 gstr2 gstr3 sbhi file nhi kroge tb tk ap next month ki return submit nhi kr skte…
Hello sir,
I have purchased household hardware items and the shop owner is giving me the bill stating only one item ie is plywood only how and where I should complaint?
Hi… I am a retail shopkeeper.. we include 12% 18% and 28% products… how I will show the sales of all the products separately in a same bill…. and how I will get the total sale separately..
You need to mention product wise detail in invoice with applying the applicable tax rate on concerned product.
Hiii
I would like to get clarification on a car purchase ie the GST is levied on cost+profit =Sale Value so is their any way to reduce the the Ex-show room price in bill so that the total sale bill should remain the same.The adjustment that a dealer can make in Ex showroom price so that the seller wont incur loss on account of that purchase.Hope you will address my Query
Sincerely
Jithu
GST is leviable on the transaction value which is the amount paid/ payable for the goods or services. So any adjustments can’t be made.
can i maintain multiple series of invoice under gst, i.e. different series of invoice for different clients? i’m providing professional services and my turnover is less than 25 lakhs.
Different series of invoice cannot be maintained for different clients.
Once the manufacturer has raised his invoice in favour of the car sale agency and filed his GSTR 1. This supply outward value is auto populated in the supply inward in GSTR 2 of the recipient You can only reduce the supply outward value when you make a supply to a customer by way of discounts or reducing your sale margin
Yes agreed.
Hello Mam !! I am Ruchira Singh
we are a service provider and we have two firms with same PAN no. or GSTIN.
kindly tell me how to make invoice.?
Can we mention both name of firm in invoice?
What will be the inv no. in bill..
kindly help me out.
Thank you
DIAMOND LABOUR CUT ON TDS AFTER GST TAX YA BEFORE GST TAX IN BILL FORMAT & TDS CUT ON BASIC AMOUNT+GST TAX-TDS =NET BILL AMOUNT OR BASIC AMOUNT-TDS+GST TAX=NET AMOUNT
sir, how to raise labour contract bill. Please send format after GST.
Hi, if billing address Karnataka shipped to Andhra Pradesh which party we need to upload in GST Portal
Hi,
we are retailers, and we supply our goods at door to customers. and add transportation charge in the invoice at actual (as reimbursement of the charges to be paid for hiring transport service from agent).
Is GST to be charge on transportation charges in our invoice?
how do i differentiate between cash sales and credit sales for goods do i keep a single gst bill book or two different bill books for cash sales and credit sales
Two bill books can be maintained for cash and credit sales
Please inform how we can get credit for the excise paid on our closing stock on 30.6.2017 purchased from interstate manufacturers as we were exempt earlier being under the Rs 1.5 crore slab.
Can this input credit be adjusted for intra state sales gst outgo
HELLO MAM I WANT TO KNOW . CAN WE ISSUE GST BILL INCLUIG AMOUNT IN INVOICE OR NOT AS WE DONE IN VAT INCLUDING BILSS. WE ARE A RETAILERS INCLUDE DIFFERNT RATES OF PRODUCCTS 28%,18% AND ETC. SO HOW CAN I SUPPLY BILL TO CUSTOMER.
If different rates of taxes are applicable in respect of different items supplied then a consolidated bill can be issued mentioning the item wise rate in the invoice. Tax amount has to be separately mentioned in the invoice.
Is it possible to issue A single Tax Invoice for different rated Goods under GST ? If yes, which GST rate will apply ?
Eg. Item_A – 5% & Item_B – 28%. Can I raise single Tax Invoice for the same ? If yes, then this type of goods supply of multiple tax rate in single invoice called under MIxed or composite Supply ??
yes, a consolidated tax invoice can be issued for different rated goods under GST. You can mention the rate item wise.
GST PROFORMA INVOICE ISSUE ANY PROCEDURE
can we raise multiple taxes in single GST invoice. we are dealer. dealing with pump, motor , access etc., with different tax rate like 12%,18%, 28%. and we supplied the material in assembled condition.
how can we raise GST sale invoice and what are the rates we have to mentioned in GST invoice.
Is it possible to issue A single Tax Invoice for different rated Goods under GST ? If yes, which GST rate will apply ?
Eg. Item_A – 12% & Item_B – 28%. Can I raise single Tax Invoice for the same ? If yes, then at which rate?
dear mam,
can we make two types of bill books. for two different items. with sr no A-001 and B-001
and can we make Different bill books for B TO B B TO C ..
please reply..
thanks in advance.
Yes you can make.
Mam
What is the HSN code for the new registration of a provisional store??
HSN code has been specified item wise. So different rates will be apply item wise
Dear mam
Please guide me regarding gst invoice. My business involve in industrual flooring like my kind of chemical flooring. We take whole order in square feet or square meter. So we use the so many chemical in preparing floor but our rate in sqft or sqmt not by quantity or by kg how we prepare the invoice and HSN No because we use 6-7 chemicals but bill nit by kg wise
As example we done a 100 sqft floor rate is rs 30/sqft so
Plz guide me
Sir,
We are small scale manufacturer of machinery Parts for many OEM of Process Machinery like pumps, compressors, Gear Boxes for power plants & Oil Refineries. Getting HSN code is very difficult for us. We know we are not supplying 28% item, hence kindly inform if
For businesses having turn over less than 1.5 crores, HSN code is not mandatory to be mentioned in Invoices.
Can Inter State Invoices with IGST be issued without HSN code.
if your turnover is less than 1.5 crores then no HSN code needs to be mentioned in the invoice.
Dear Mam,
How much % to charge for packing machinery parts as well machines?
Plz guide me.
warm regards
v radhakrishnan,
thane, maharashtra
Want to selling bill format for diamond. So please help that from where I get it?
Is it possible to issue A single Tax Invoice for different rated Goods under GST ? If yes, which GST rate will apply ?
Eg. Item_A – 5% & Item_B – 28%. Can I raise single Tax Invoice for the same ? If yes, then at which rate?
yes, a single invoice can be issued for multiple items. Rate of tax has to be mentioned in the invoice item wise.
SO IN THIS CASE NO SINGLE OR HIGHER RATE ON ALL ITEM WILL BE APPLICABLE, CORRECT ME IF I AM WRONG.
Mam Sikha,
what happen if I have my old stock left in godown, will I have to pay GST on this stock or not?
would I have to collect GST on this stock if I sell this after 1st of july.
Yes, you have to collect GST on old stock when sold after 1.07.2017. You can take input tax credit for the tax paid on old stock at time of purchase.
May i have a format of bill?
HOW TO CREAT TIMBER SALES BILL WITH A REGISTERED DEALER AND A UN REGISTERED DEALER
HOW TO RAISE INVOICE TO AN UNREGISTERED DEALER. IF THERE ANY FORMAT. PLEASE CLARIFY
Hello
I want That in vat i cut two invoice sale invoice and tax invoice. so now we will create series invoice or two.
how to cut invoice. one series or two series.
I have one query about imports which taxes are applicable
Hi Shikha,
First off, thanks for the highly informative and clear mode of representing the topic. It helps bring better clarity. You’ve mentioned freight separately, however in case one were to absorb freight on the supplier side then how will it be calculated? I would like to know the tax implications for the supplier and whether it would be a good idea to absorb the freight from supplier side (assuming that all goods are uniformly taxed at one slab).
Thanks!
Sir,
i have question regarding B2C.
1. We purchase readymade garments from other state for which they use IGST. Now we are selling it to local consumer – for which we mention tax type as CGST and SGST. how will the IGST amount will be adjusted.
2. is it necessary to put HSN CODE in B2C DIRECT CONSUMER RETAILER INVOICE.
3. Does B2C invoice has to split tax for each and every item OR at the end of the bill we can mention the total tax amount collected (like @5% ,12% etc)
Credit of IGST can be used to pay IGST, SGST or CGST. It it not mandatory to mention HSN Code in the invoice. Total tax amount collected can be mentioned in the invoice.
Sir,
I have a question that GST Rate are 5%, 12%, 18% & 28%, then in case of INTRA-STATE sale the percentage of CGST & SGST will be as below or not,
% of GST CGST SGST
5% : 2.5% 2.5% (Same State Sale / Purchase)
12% : 6% 6% (Same State Sale / Purchase)
18% : 9% 9% (Same State Sale / Purchase)
28% : 14% 14% (Same State Sale / Purchase)
Please relpy.
Dear Sir,
I working in soyabean Seed oil Refinery co. Soyabean 5% & Oil 5% GST . I Confuse how to make invoice SGCT , CGST & IGST
Invoice will be same. Only you have charge GST instead of VAT.
I have an enquiry regarding Sale bill in jewellery trade (B2C) and in which format it will be made?
what all things should be taken into consideration while making bill?
Please refer to Invoice rules. You can refer to this blog also http://blog.saginfotech.com/gst-faqs-on-
invoice-and-usage
Hello,
Is it compulsory to print the Goods & Service Tax declaration In new GST Invoice. If Yes can you please also send me the Declaration.
Thanks
No it is not compulsory to print declaration in GST invoice.
In case of Reverse charge Mechanism whether Service Provide should invoice any rate of GST on invoice or just stating that The invoice is made under RCM as note…How the report of GST as service will come to know that provider is under RCM
We are Merchant Exporter. We intend to procure material from Manufacturer from same state paying GST (INTRA state purchase) and export them directly in same quantity and packing.
– Does manufacturer need to charge us “I-GST 18%” OR “S-GST 9% + C-GST 9%”?
– How do we claim refund of GST subsequent to Exports?
– Any declaration need to be made in Customs Invoice regarding GST?
Government declared that 90% of such refund shall be issued in 10 days and balance 10% after verification. What would be modus operandi?
Please enlighten us…
While export Either you can pay tax on export and then claim rebate or export with bond or you can export without payment of duty and claim refund of input tax.
Do you mean that “Irrespective of INTRA or INTER-STATE supply by manufacturer to Merchant Exporter”, I-GST need to be charged? (presuming supply is not under BOND or LUT and there is no export duty on the Product)
Because GST shipping Bill format mentions only followings:
– Whether supply meant for export on payment of IGST (Y/N)
– Whether supply meant for export under bond or letter of undertaking without payment of IGST (Y/N)
– Total amount of IGST paid, if applicable
– Whether IGST Paid (Y/N)
– Rate at which IGST Paid
– Amount of IGST Paid
We are merchant exporters from AP and procure goods from manufacturers from different states. Will manufacturers charge tax on goods purchase and how to get refund of taxes as export goods are non taxable.
Yes, Manufacture will charge the Tax and no refund of unutilised input tax credit shall be allowed in cases where the goods exported out of India are subjected to export duty.
We are software company, having a product named simpliRP a multiuser ERP Product. currently changing the VAT to GST in that. i wish to know the following clarifications:
1. if a trader is invoicing to a direct end-customer., [consumer], should the trader bill with CGST+SGST ? or he can trader under composite?
2. can a trader be both composite trader and a proper IPC assessee based trader ?
3. if the same trader does a cash invoice – where the bill-to ship to wont be applicable.. is it allowed under the GST regime?
4. is the trader allowed to do billing to both B2B and B2C?
regards
HOW MANY RETURN FILE IN A MONTH
There are approximately 3 returns proposed in a month to be filed whereas a total of 37 returns are proposed annually.
In intra-state billing of GST tax to be charged equally in to two tax regime (SGST & CGST)
In inter-state billing of GST tax to be charged single as a CGST or other tax to be added ??
Request to please guide me
ours is the branch our head office at Bangalore there is another branch at Tamil Nadu presently we making branch transfers within the state and interstate how the transaction is treated in GST
Dear Sir / Madam,
I Want to know if i will do local Sale & Interstate Sale in Gst then which Return form will be fill at a time of return…
how to make the invoice
when the items is Tax Free. (Blanket)
IF I HAVE MULTIPLE TAX RATE IN SINGLE INVOICE EG 12% AND 18% AND IN SAME INVOICE PACKING CHARGES AND FREIGHT CHARGES ARE APPLICABLE THEN HOW TO CALCULATE GST ON PACKING CHARGES?
If, there are two rates in a same invoice and common packing and freight charges for both of the products. In that situation, there is a high rate of tax will be applicable for packing and freight charges.
Sag Infotech can you please quote the section of GST rule in support of you answer ( ie high rate of tax will be applicable for packing and freight charges.)
If i sale goods inside gujarat in that case in invoice i have to raised with SGST and CGST both ?
And in case i sale goods from Gujarat to Rajasthan in that case SGST, CGST or IGST all three tax applicable ? Kindly help
In case of Intra-state sale CGST and SGST to be charged. And in case of Inter-state sale, IGST is to be charged.
Suppose a dealer is the supplier of both material and labour then how will he generate the invoice. Example – Restaurant where it supplies both food and services or Construction bill which generally includes both material and services.
In same invoice, he should mention the goods and services value and a general rate will be applied.
The format of tax invoice uploaded on CBEC does not contain provision of Services provided and specifically mentions supply of goods. Meaning thereby we need to mention only goods supplied and not services. Please advise if my interpretation is correct and also if there is any format for services provided by CBEC.
if the goods value is high, what is to be done..?
Even if goods value is high then also single invoice is to be issued.
Dear Frnds,
I have a whats app Taxation Accountant group, if you want to be part of this group, so please contact me because I and my all group members want enhance their knowledge you can also get the same,,
Thanks freinds,
Shokeen Saifi
Whats App No: +91 8750826882
hi
my self sunil yadav
i want know about monthly return with gst ??????
hi,
Please confirm me that is there any particular invoice format for sales and purchases . and any confirmation about the percentage of tax rates?
can a service provider take input tax credit of GST paid on goods under GST?
yup he can
C GST ADJUST IN S GST OR I GST
how to calculate tax in net amt
CGST can be adjusted against IGST and CGST both but cant for SGST
mam
my self shrawan kr pandey i want to know that the invoice number generated on GST is online or it will be printed by sealer. kindly clarify me. some one told me that the invoice number is generated online
No, invoice no. will be generated by the seller only but in case of goods movement the electronic reference number will be generated by the department only.
hi,
Please Tell me how to calculate payble gst
Calculation of GST as simple as vat calculation. But in GST we can take Cenvat credit of interstate sales of goods and services both.
Hi,
please tell me that cgst will applicable on goods and service movment in one state to other state?
CGST and SGST is applicable on intrastate sales of goods and services and IGST is applicable on interstate transaction.
Normal Dealer have to issue Tax Invoice & Composition Dealer have to Issue Bill, but when normal dealer supply non – taxable goods or service than he have to issue Tax Invoice or Bill (Issued Bill is compulsory or he may issued Tax Invoice as usual in this case)
please advice
Dear SAG Infotech Team Thank you Very much for Your Blogs regarding GST.
i have a query that SGST rate in all over India is common or its may be difference among the states.
Thanks
Rate of SGST may be differ according to the states.
it is clear that with in the state transaction, Dual Tax (SGST & CGST) will be Applicable simultaneously.
But In interstate transaction all Three Tax of GST( i.e. IGST, CGST, SGST ) are applicable or only IGST is applicable. Please clarify.
That is all about the format of the bill. Please clarify the system of input adjustments in case of purchase from other state and sale in the same (delivery) state.
Hoping your reply.
Thank you
Sir, This input tax credit adjustment will be done in returns only (i.e. if you purchase the goods from other state in that case assessee will pay IGST and then same goods sales in the same state in that case CGST and SGST will pay) now IGST credit will use for payment of IGST, SGST and CGST all.
HI I AM DEEPAK JHA, Well qualified Senior Accountant Since 2014. Presently, Working in CA Hira Jha & co as a Audit Clerk. My main working in Indirect Tax that means VAT,SERVICE TAX, EXICISE Etc. I am Simple Professional Personality. Kindly You help For GST Bill.
What is GST Bill?
GST bill is a Indirect tax regime for current indirect taxation. This bill is passed in the both houses of parliament of India and after passing in half of the state legislative and after the president signature on this bill it will become GST act.
Helpful Url – https://saginfotech.com/images/GST-Draft-Law.pdf
Mam, we are interested a GST working for purchase or sales bill how can use vat type or difference please give me structure.
Sir in GST if you do interstate business in that billing will be done with IGST and in case of intrastate transaction the tax amount will bifurcate between SGST and CGST.
Dear Madam,
Can you please clarify about UTGST…???
Read here for UTGST: http://blog.saginfotech.com/what-is-union-territory-gst-why-implemented
Does the GST involve in the price of goods when seller tell to the buyer or it is extra on the price?
GST will be added to the sale price at the rate specified.
Sir, give me information about GST. Please i want working for GST in India
jaise ki CGST AND IGST AND SGST HUM INVOICE BANATE HAI TO TAX KAISE LAGAYEGE
CST rates are declared by the government.This rates are to be decribed in the stock group with HSN code.When we preparing the invoice,select item under the stock group of same gst rate and hsn code so automatically it shows the CGST and SGST amount when selected.
Nice Deepak je
How to make The sale of River Sand bill
Sale of Riversand bill
im a wholeseller, turnover of 40 laks per month. but my profit margin is below 1%. wat wl b my profit margin for calculating income tax for year end. i have customer of 10 rs to 100000,couild i use manual billing wid my gst no. wat wl b my format for billing
Hi
i am self employed person , takes govt & semi govt contracts for housekeeping, landscaping & horticulture services. I have enrolled for GSTIN, but asked to submit the online computerised bills.
kindly help in the format.