Investing in a payroll solution is one of the crucial aspects of every organization in today’s rapidly improving world, so it becomes very prominent to choose wisely a competent computer program that handles and manages your employee records appropriately. The market, today has an abundance of payroll management systems available according to the specific needs of the organization. While many of them gain standard configurations, others tend to be prepared as per your business requirements. Though there are ample categories regarding the payment program, the process still becomes a little daunting when it comes to choosing the best payroll management software. Mentioned below is a list of requisites you must know while purchasing payroll software.
Support and Customer Service
Keep the count of customer service always on top as it is the most dominant factor that matters a lot in today’s time. The software is not worth buying if it doesn’t meet the expectations of customers. Inferior customer reviews will always lead down to the ruination of the company’s status. Therefore, before purchasing any program, do make sure that the company’s customer and support service satisfies the required norms and then sign the project. A better plan here is to have a conversation with the clients of the organization.
Payroll Integration
The payroll software for the HR management system should be good enough to handle the tasks related to integration like importing and exporting information via excel sheets or from any other software. For instance, if you need to integrate it with your clock or Biometric machine, the task should get completed with ease without taking much time. Check these things before finalizing your package.
Database Security/ Backup
Employees’ detail is immensely valuable for any organization and hence it has to be secured, no matter what. Check the reliability of the vendor to the utmost before placing any purchase order. Research your providers’ security certificates, and find out specific and real information about your vendor. What if your data gets corrupted or lost due to something going wrong? These are the situations where you need to secure all your data by having a backup or restore feature so you can get back on the previous track in case of damage. Take your time to thoroughly examine all the attributes that you need to be included in your software. This will save you from future pitfalls.
Report Generation
Report generation is considered one of the key aspects of any organization and hence for any payroll system, it is necessary that it should generate reports as and when required by the company with ease.
Human Resource Management
Large businesses and MNCs have multiple branches located in different areas and need centralized access control over the employees’ data. They require that the organizational structure must be controlled properly along with location-based user access. The software should have the capability to constantly monitor the accessibility of functions by the employees.
Free of Cost Trial
A free demo or trial for a week on the package must be done before making the final decision. It gives you a fluent picture of the features, functionalities, reports, and user-friendliness of the software and assures you whether it will meet the future expectations of the company or not.
Salary Calculation
Gen Payroll lets you automate salary calculation, where the software easily calculates and processes employees’ salaries based on their attendance and the number of leaves in a month, saving you both time and money from investing in expensive HR solutions for the same.
PF ESI Compliance
The software is created with the feature to auto-consider PF and ESI of employees when determining their salaries. You can either set the amount manually or it will fetch automatically based on the latest PF/ESI norms and deduct the same when processing salaries.
Unlimited Companies and Employees
One of the best features of Gen Payroll is the support for unlimited companies and employees. As a company, you can create separate profiles for all your employees with specific rights. Similarly, you can manage more than one company with the same software.
User-friendly
A user-friendly payroll management system is always demanded by users as it allows easy access to the features and functionalities from handheld devices as well.
In short, Payroll is a boon for HR managers that grows the productivity of the business. In today’s digital period advancing to payroll, almost every company is becoming self-managed and utterly automated. See here for the free demo of Gen Payroll software for employee management.
