What is Invoice/Bill?
The Invoice/bill is the document which is available in both soft and hard copy. It consists of the details of the supplier/ purchaser along with the name of the Sales/ purchaser, registration no. (VAT, Service Tax, UIN etc.). The bill also consists of the purchaser details complied of Item name, Quantity, Tax rate, tax amount. The invoice is made in general format and there is no other format available.
Recommended: How to File GST Return Online in India
What is a Goods and Services Tax Invoice/Bill?
GST invoice is the invoice that is acquired by the assessees having a GSTIN (Goods and Services Tax Identification Number). This invoice describes the rate of tax and the taxable amount for the interstate and intrastate sales/purchases. In case of any such purchases or sales, invoice tax bifurcation is to be done on CGST and SGST. In the case of inter-state sales, IGST will be applied.
GST Purchase Bill or Invoice
These invoices are issued to assesse from their purchases. These invoices are issued on the purchases. In these bills name of the purchaser and the GSTIN of the purchaser should be there so that the assesse can get their cenvat credit. In GST, when the seller uploads their sales register (GSTR-1), the credit in the account of the purchaser will come automatically. There are various differences between invoice date and due date, as the major change is that the invoice date refers to the date when the invoice is generated on the bill book, while the due date is termed when the payment is due against the invoice.
While in various cases the invoice serial number is also said to be important for the maintenance for some strict reasons. Just as an example, if an invoice with serial number INV010 is issued, the format of the same must be maintained. Download PDF here.
A Sample of GST Purchase Bill Format for Indian Assessees
| Government of India/State | |||||||||||
| Department of ………………… | |||||||||||
| Form GST INV –1 | |||||||||||
| (See Rule ——–) | |||||||||||
| Application for Electronic Reference Number of an Invoice | |||||||||||
| 1. GSTIN | |||||||||||
| 2. Name | |||||||||||
| 3. Address | |||||||||||
| 4. Serial No. of Invoice | |||||||||||
| Details of Receiver (Billed to) Name Address State State Code GSTIN/Unique ID | Details of Consignee (Shipped to) Name Address State State Code GSTIN/Unique ID | ||||||||||
| Sr. No | Description of Goods | HSN | Qty. | Unit | Rate (per item) | Total | Discount | Taxable value | CGST | SGST | IGST |
| Rate | Amt. | Rate | Amt. | Rate | Amt. | |||||||||
| Freight Insurance Packing and Forwarding Charges | |||||||||||
| Total | |||||||||||
| Total Invoice Value (In figure) Total Invoice Value (In Words) Amount of Tax subject to Reverse Charges | |||||||||||
| Declaration: | Signature | ||||||||||
| Signatory | Name of the Designation/Status | ||||||||||
| Electronic Reference Number | Date- | ||||||||||
GST Purchase Bill Generating Guidelines as Suggested by Indian Government
Mandatory Fields Must be in Your GST Purchase Invoice
The fields must be accurately filled up with exact entries. Some of the important fields are Invoice number and date, Customer name, Shipping and billing address, Customer and taxpayer’s GSTIN, Place of supply, HSN code. All the fields are very significant for future purposes and should be taken into consideration while generating the invoice.
Invoice Date and Due Date should be Properly Entered
It is directed that while filling invoice date and due dates is important be cautious as the difference is that the invoice date is preparation date of the invoice while the due date is concerned with the payment of the invoice due. So, be alert in case of entering the GST due date and invoice date.
Maintain the Invoice Serial Number
It is very important to maintain the invoice serial number as for the future purpose as in case a taxpayer wishes to change the invoice format, he can notify it to the tax department along with the invoice serial number.
Read Also: GST Sales Invoice Format in India
Sir,
a. Is it compulsory to follow the above GST Invoice format.
Because, We are already having our Invoices [pre-printed] in which we can show the SGST, CGST and IGST separately, is it acceptable.
b. What does movement of goods mean to get Unique id number. What is the difference between Movement of goods and sales
No, its just a dummy invoice format. You can make modification according to your requirement. When you just transfer your goods not for sales purpose then an invoice INV-1 form should file to department then they will give you a unique ID no. movement of goods like: transfer to branch, movement for job work etc.
Hi All,
Incase of billto and ship to of the customer is in different state.Will there be 2 Invoices or one.
Like A from Bihar is selling goods to B (Maharstraha) but deliverying the good to Gujart.
So A will generate an Invoice to B as interstate ( between Bihar to Maharatraha)
But in the books of B.He will book this as interstate in Maharastrha and since the delivery is in Gujarat again another interstate need to book.
So in the books of B.purchased from A in maharastrha interstate GST
Also transfer is considered deemed sales so interstate GST Between Maharastraha to Gujarat.
Please confirm
Thanks
Arun
Incase of POS-Point of sales.
Though the customer belongs to different state but the delivery is in the supplier location itself so how the place of suppliy for the good or service determined in this scenario.
It’s a destination based tax so tax liability will be arise on the destination of goods.
Hi All,
I would like to get clarified the below scenario from both sides like Supplier and Customer
Case 1:-
A (Maharashtra dealer) bills to B (Maharashtra dealer) and ships to C (Bihar Dealer), it will come under inter state or intrastate?
From supplier A: will he book this transaction as intra state or Interstate sales?
From Customer B: Will he records this transaction as local purchases or inter state purchases.If he records the transaction as local purchases,will he consider this as CGST + SGST and then since the delivery is in Bihar so there will be one more Invoice from B to C which is IGST.
Could please clarify
Thanks
Arun
For A it’s a intra-state transaction but for B its inter-state transaction.
Thanks for the update.
In the books of B: He receives the Invoice from A Supplier as Intrastate and then since the delivery is in Bihar so its interstate.
so there will one intra-state Purchase Invoice and inter state sales Transaction.Is that true.
I mean we need to book two invoices in the books of B.
Could you please confirm
Thanks
Arun
Could you please comment on the below scenario
Thanks for the update.
In the books of B: He receives the Invoice from A Supplier as Intrastate and then since the delivery is in Bihar so its interstate.
so there will one intra-state Purchase Invoice and inter state sales Transaction.Is that true.
I mean we need to book two invoices in the books of B.
please confirm
Thanks
Arun
Could you please help me with state code list which is supposed to be printed on invoice? If not possible then could you please let me know if state code will be in numeric or string format, Like for Maharashtra it can be MH or a number like 27.
It will be in numeric format i.e. 27