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Easy Guide to MSME Form 1 with Filing Procedure & Due Dates

MSME Form 1 Filing Process

The Criterion for filing the MSME I form (MCA) by those specified companies whose outstanding payment to MSME suppliers exceeds 45 days, is discussed below:

  • Order Named: Specified Companies (Detailed information regarding payment to micro and small enterprise suppliers) Order, 2019
  • Date of Notification: In context to the Order dated January 22, 2019, issued under Section 405 of the Companies Act, 2013
  • Effective Date: From the Date of Publication in the Official Gazette

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    What is MSME Form 1 (MCA)?

    The MSME I Form is to provide information on a half-yearly basis in the context of the outstanding payments to Micro or Small Enterprises for a period exceeding 45 days with the Registrar of Companies (ROC).

    Major changes have been made by the Ministry of Corporate Affairs in the context of protecting the interest of the small group of companies or businesses. He laid emphasis on following compliance by all Specified Companies Whether Public or Private Company, Micro or Small.

    Recommended: Due Dates of Filing ROC Annual Return by Companies

    A half-yearly return is required to be submitted to the Ministry of Corporate Affairs on a mandatory basis, by all those companies who receive the supply of goods or services from Micro or small enterprises and the payment done to these micro and small enterprises’ suppliers exceeds forty-five days from the date of acceptance (or deemed acceptance) of the relevant good or services.

    The following points should be stated in it:

    • the amount of payment due and
    • the reasons for the delay

    Following the provision of section 405 of the Companies Act, 2013, (18 of 2013) the Central Government made it necessary for all the “Specified Companies” to furnish the above-notified information about the payment to micro and small enterprise suppliers.

    MSME Form 1 Due Date (Initial Return)

    The government has declared the MSME form 1 due date till 30th May 2020 for all eligible companies. The department earlier said that the due date for companies to file the form will be 30 days from when it is uploaded on the official website. Read the notification here.

    MSME Form 1 Due Date (Half-Yearly Return)

    In cases where payments are due to MSME more than 45 days after acceptance of services or goods, companies must submit Form MSME-1 (half-yearly return). This form can be filed until the last day of the next month from the end of each half-year in respect of outstanding payments to Micro or Small Enterprise i.e. 31st October 2024 for April 2024 to September 2024 and 30th April 2025 for October 2024 to March 2025.

    Important Definitions:

    Specified Companies: As per the provisions of section 9 of the MSME Development Act, 2006, Specified companies are those companies who receive the supply of goods or services from MSMEs and the payment against these supplies to the suppliers of these MSMEs exceeds 45 days from the date of acceptance (deemed acceptance) of the goods or services

    Micro and Small Enterprise: The Micro and Small Enterprise mentioned above mean any class or classes of enterprises (including proprietorship, Hindu undivided family, partnership firm, company, undertaking, an association of persons or cooperative society), in which conditions applied as per below:

    Manufacturing SectorConditions applied
    EnterprisesInvestment in plant & machinery
    Micro EnterprisesDoes not exceed twenty-five lakh rupees
    Small EnterprisesMore than twenty-five lakh rupees but does not exceed five crore rupees
    Service SectorConditions applied
    EnterprisesInvestment in equipment
    Micro EnterprisesDoes not exceed ten lakh rupees:
    Small EnterprisesMore than ten lakh rupees but does not exceed two crore rupees

    Note: The Criteria specified above are specified based Micro, Small and Medium Enterprises Development Act, 2006 and the bill to change the criteria of classification and to withdraw the MSMED (Amendment), 2015 is pending in the Lok Sabha.

    The MSME Act, of 2006 defines Micro Small and Medium Enterprises.

    Read Also: All About of MCA E-Form INC-22A with Step-by-Step Filing Process

    MSME Act, 2006, MSME Broadly Classified Into 2 Categories

    1) In the First category comes those Enterprises which are engaged in the manufacturing and production of goods for any industry.

    • Manufacturing Enterprises – As per the first schedule to the Industries (Development and Regulation) Act, 1951, Manufacturing enterprises defined in terms of investment in Plant & Machinery, are those enterprises that are engaged in the manufacture or production of goods for any specific industry

    2) In the second category comes those enterprises which are engaged in providing or rendering services

    • Service Enterprises – Defined in terms of investment in equipment, service enterprises are those enterprises which are engaged in providing or rendering services

    Under the MSMED Act 2006, the Micro Small & Medium Enterprises (MSMEs) in India are categorized and defined on the basis of capital investment done in plant and machinery but excluding the investments made in land and building.

    Micro & Small Enterprise Category

    In the Micro and Small Enterprise category, there are entities that include Proprietorship, Hindu Undivided Family, Partnership Firm, Company, Undertaking, an Association of Persons, or Co-Operative Society.

    Applicability on Companies:

    As per a notification issued by the MCA it has been mandated to file disclosures through Form MSME I for every type of Company – Public or Private Company, Micro or Small Companies; the Company that satisfies the following two conditions:

    • Condition 1: Company must have received Goods and/or Services from a Micro or Small Enterprise
    • Condition 2: Payment must have been due/not paid, to such Micro and Small Enterprise for 46 days from the date of acceptance

    Note: Date of deemed delivery refers to the acceptance of goods and services by the buyer in writing with no objection to the product or services received within 15 days.

    Late Filing Penalty for MSME Form 1

    Section 405(4) which includes non-furnishing/incomplete/incorrect information penalty states a fine of up to Rs.25000 (Co.,), Rs.25000/- (Min) & Rs.3 lacs (max) and imprisonment of 6 months for directors or both. Therefore directors must file the MSME form 1.

    Procedure for Filing MSME Form 1 (MCA)

    The companies should file, the MSME Form I detailing all the outstanding/ dues against the Micro or small enterprises suppliers that are existing on the date of notification of the related order within 30 days from the date of deployment of E-form MSME-1 on the MCA Portal.

    “Form MSME I (half-yearly return) has to be filed within 30 days from the end of each half-year in respect of outstanding payments to Micro or Small Enterprise i.e. 30th April 2020 (for October 2019 to March 2020) 31st October 2020 (April 2020 to September 2020)”

    • All the Companies falling under the above-mentioned category, would require to file MSME Form I as a half-yearly return by October 31st, for the period from April to September and later by 30th April for the period from October to March and must furnish the below details in it:

    1) the amount of payment due and
    2) reasons for the delay

    • Thus Concludingly, each Specified Company, public or private, that obtains goods and services from the small and micro-enterprise and whose payment is due with such micro and small enterprise suppliers for 45 days from the date of acceptance, shall be required to file MSME Form as a half-yearly return every year.

    Read Also: Free Download ROC Return Filing Software for Companies

    Step-by-Step Procedure to File MCA MSME Form 1

    Below are the details of the form:

    Step 1: Company details such as Corporate identity number, global location number, and the PAN

    MSME Form 1 (MCA) Part 1

    Step 2: Basic details of the company such as name, address, email ID

    MSME Form 1 (MCA) Part 2

    Step 3: Details like initial returns of outstanding dues to the MSE suppliers

    MSME Form 1 (MCA) Part 3

    Step 4: Details of regular returns of outstanding dues to the MSE suppliers

    MSME Form 1 (MCA) Part 4

    Step 5: Details based on the reason for the delay in the payment amount

    MSME Form 1 (MCA) Part 5

    Step 6: Any particular attachment for the validation

    MSME Form 1 (MCA) Part 6

    Then there is a declaration by the company director along with a digital signature

    MSME Form 1 (MCA) Declaration

    Due Date for Filing MSME Form 1 (MCA):

    The Half-yearly return

    • Every company is required to file the MSME Form I as a half-yearly return by 31st October, effective for the period from April to September and once again by 30th April for the period October to March every year, relating to the outstanding payments to MSMEs.

    Who should not file the form? (Exemption to this rule)

    • This Rule applies not to all the Companies but only to those Specified Companies whose payment to MSME suppliers exceeds 45 days from the date of acceptance or deemed acceptance of the goods or services as per the provisions under section 9 of the MSME Development Act, 2006.
    • If the payment against the supplier exceeds 45 days, the supplier/Creditors give a declaration that they do not fall under the category of Micro or small Enterprises.

    Q.1 – Why was the MSME-1 Form introduced by the MCA?

    MSME-1 Form has been introduced for companies, who received supplies of goods or services from micro and small enterprises and whose payments for such supplies are outstanding for more than 45 days by the MCA.

    Form MSME 1 introduction by MCA will help specified companies submit a half-yearly return to the MCA disclosing details like the amount of payment due, the reasons for the delay, etc.

    Q.2 – Who are Micro, Small & Medium Enterprises?

    Manufacturing Sector Service Sector
    Enterprises Investment in plant & machinery Enterprises Investment in equipment
    Micro Enterprises Below INR 25 Lakh Micro Enterprises Below INR 10 lakh
    Small Enterprises Above INR 25 Lakh but less than INR 5 Crore Small Enterprises Above INR10 lakh, but less than INR 2 crore
    Medium Enterprises Above INR 5 Crore but does not exceed INR 10 Crore Medium Enterprises INR 2 crore above, but less than INR 5 crore

    Q.3 – What details need to be furnished by companies in Form MSME-1?

    Companies must furnish the following details to their concerning ROC via Form MSME-1:

    • The amount of payment due
    • The reasons for the delay
    • Supplier Name
    • PAN of supplier
    • Date from which amount is due

    Q.4 – What do you mean by a Specified Company under MSME Form-1?

    A specified Company under MSME Form-1 refers to a Public or Private company that:

    • Receives goods/services from Micro or Small Enterprises (MSME)
    • The payment for such services is still outstanding from the company side for more than 45 days

    Q.5 – What are the steps to file the initial return, i.e., MSME Form I by specified company?

    • In the first step, the specified company must rectify its suppliers whose payments are due for more than 45 days as on 22nd January 2019
    • Now, the company must obtain a Micro or Small Enterprises Registration Certificate from the same suppliers rectified in step 1
    • Finally, the company must settle all dues pending for more than 45 days with suppliers registered under MSME Act 2016 in order to avoid filing MSME Form I

    Q.6 – What is the initial return date of Form MSME-1?

    Based on the MCA general circular dated 21.02.2019, the initial return filing of MSME Form 1 must be done within 30 days, starting from the date of said e-form deployment on the MCA 21 portal.

    Q.7 – What is the due date of regular half-yearly return of MSME Form I:

    List of documents needed adjacent to form MGT 7:

    MSME Form I is filed on a half-yearly basis, the due date for which is given below:

    Time Period Half-year return date of MSME Form I
    October to March 30th April
    April to September 31st October

    Q.8 – What is the Penalty Fees against the non-filing of Form MSME-1?

    Entities Penalty Fees
    For Specified Companies INR 25000
    Defaulting Officer (related to company) Imprisonment up to 6 months or a penalty of INR 25000 to INR 3 lakh or both.

    Disclaimer:- "All the information given is from credible and authentic resources and has been published after moderation. Any change in detail or information other than fact must be considered a human error. The blog we write is to provide updated information. You can raise any query on matters related to blog content. Also, note that we don’t provide any type of consultancy so we are sorry for being unable to reply to consultancy queries. Also, we do mention that our replies are solely on a practical basis and we advise you to cross verify with professional authorities for a fact check."

    Published by Subodh Kumawat
    Subodh has done with numerous professional degrees ranging from Human Rights to Banking along with MBA in HR Marketing. He is also interested in the field of tax-related articles and blog as per the industry based norms. Having expert knowledge in diverse sectors, he assures facts and figures along with testimony, in his articles. Working in SAG Infotech, he is a trusted author among the readers globally. View more posts
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    93 thoughts on "Easy Guide to MSME Form 1 with Filing Procedure & Due Dates"

    1. Dear Sir,
      As per MSME act 43B(h) we can conclude that the payments to the MSME should be made maximum within 45 days and too after a formal written agreement or else within 15 days. Please suggest format for formal written agreement.
      Thanks
      Rakesh Shrivastava

    2. What should be the financial year from and to should be mentioned in column 4(b) in Form MSME in case of Oct-March 22 return

    3. Is there a provision for filing a revised return in case if we have by mistake mentioned an inflated amount? I have inadvertently mentioned an incorrect amount. Please help.

    4. If the payment is due for 15 days from the date of acceptance of goods but the other company got registered 45dys prior.. is it required to file msme1?

    5. our company provides software services and I have registered my co. in MSME in November 2019. Do I have to file any return? AFTER REGISTRATION I have not filed anything on the MSME portal.

        1. Thanks for all the above valuable information, but I have filled the form for registration 10 days back I just got one mail regarding that you received my request for registration after that no response from your side. your representative not received any of my calls. I am still waiting for my registration no .can you plz tell me much longer it will take to finally get registered

    6. Hello..
      Need clarification for half yearly return (31/03).
      Should we consider (cut-off date as 31/03) – for finalizing the list of pending invoices as of date OR
      shall we consider all invoices in period of Oct-March 2020 which are unpaid for the total period of 45 days?

      Please reply.

      1. As per notification all the invoice o/s for the more then 45 days as on 31.03.2020 will have to be reported irrespective date of invoice.eg if invoice dt 01.04.19 and it is o/s as on 31.03.20 same shall be reported

          1. But as per the instruction kit provided by MCA “Total outstanding amount due FOR THE PERIOD. (Page no. 6 point 4(a)

    7. Ma’am,

      Is there a provision for filing revised return in case if we have by mistake mentioned an inflated amount? I have inadvertently mentioned an incorrect amount. Please help.

      1. Is there a provision for filing a revised return in case if we have by mistake mentioned an inflated amount? I have inadvertently mentioned an incorrect amount. Please help.

    8. We are MSME and providing service to one Company. They have held our payment and have not specified any reason for the last two years. Can we see the form filled by other Company on MCA and check if our outstanding has been reported or not.

    9. Please clarify me, If I am filed Half yearly return and one MSME small party providing me service from April to September and issue 7 invoice in different date. But as on 30/09/2019 only last two bills is pending which exceed the 45 days limit and rest 5 invoices paid successfully in April to September but after 60 days. So we need to show the rest 5 or not? Because of due only 2 invoices as on 30/09/2019 but no one invoice paid under 45 Days because of it’s our agreed pay policy.

    10. The Company made payment after 45 days (as per their 90 days terms) but no outstanding as on 30.09.2019. For that company has to file MSME form or not? Because zero amount is not taking in MSME Form as Total outstanding amount. There is a check form error.

    11. Supplier 6 invoice raised during the year-2019-20 in which 2 invoices are delay payment after 45 days

      can we upload all the invoice details or only the delayed payment invoices?

      Please clarify.

    12. What exactly do we need to report in initial return? like it is the complete list of the outstanding amount or just the amount of invoice whose payment is not made within 45 days?

      For e.g
      Invoice date 15/10/2018 – Rs. 5000/- payment done on 14/12/2018.
      so as on date on 22/01/2019, there is no due.
      So do we need to report this in 1) Initial Return? or 2) In Half Yearly Return

    13. The article is good and informative except nothing was mentioned regarding government fee to filing this MSME Form 1. Could you please provide the Govt. fee/charge to filing MSME Form1.

      1. Neither fee or late fee prescribed for filing of MSME-1 by MCA Department. But the provision of Section 405 of Companies Act 2013 shall be applicable on failure to file MSME-1: –

        Fine: On Company: Up to INR 25,000.

        On officer who is in default: (1) Fine: Between rupees 25000 to 300000, OR (2) Imprisonment up to 6 Months OR, (3) Both

    14. If the supplier is registered under MSME but he traded the goods by procuring form market and payment is done after 45 days. Will, it required to report in Return? Please reply.

    15. Dear Madam,

      if a company fails to file the return on the due date. what will be the late fee or penalties imposed by MCA or MSME authorities?

      1. Under Companies Act 2013

        Non-compliance will attract the following Punishment and Penalty under Section 405(4) of the Companies Act:

        Fine: On Company: Up to INR 25,000.

        On officer who is in default: (1) Fine: Between rupees 25000 to 300000, OR (2) Imprisonment up to 6 Months OR, (3) Both

        Penal Interest on Delayed Payment to MSME Enterprise

        The penal interest chargeable for delayed payment to an MSME enterprise is three times of the bank rate notified by the Reserve Bank of India.

        1. 1. The invoice date is 01.04.18 invoice acceptance date is also 01.04.18 but we have paid the same on dt-30.06.18 which is after 45 days. Should we show the same in the initial and regular return?

          2. can we rectify the MSME return & how?

    16. I HAVE AROUND 350 CREDITORS,, OUT OF WHICH 160 CREDITORS ARE MORE THAN 45 DAYS OLD. BUT WE DO NOT HAVE ANY DETAILS REGARDING THEIR STATUS I.E WHETHER MSME REGISTERED OR NOT??

      CAN WE ASSUME THAT ALL OF THEM ARE NOT MSME REGISTERED? WHAT SHOULD BE DONE?

      1. If the suppliers of goods and services are MSME registered and to whom payment is delayed for more than 45 days on the notification date i.e. 22nd January 2019 than Form MSME – 1 is mandatory to file with a reason of delay.

        Contact your creditors to know whether they are MSME registered or not.

    17. We have filled one time return for MSME-I for outstanding dues on 22.01.19 now for half yearly return whether we need to consider the outstanding dues exceeding 45 days as on 31.03.2019 or dues exceeding 45 days within the period from October 2018 to March 2019. and what will be the due date for furnishing half yearly return for October 2018 to March 2019? Plese, reply as soon as possible.

      1. All the payments to MSME -1 dealer exceeding 45 days from receipt of goods/services, as on date of 31st March 2019 shall be reported in the half-yearly return of October to March 2019 by 30th May 2019.

    18. Dear Sir/Madam,

      Small doubt, since the due is having a different invoice on different dates. Should we upload on invoice wise or total lump sum amount due to the individual supplier?

      Please help me with this.

    19. Madam, We purchased goods from some x party, but some goods not received from them so we delayed payment above 45 days and supplier has no MSME registration, then we MSME 1 form required to be filed or not ?

        1. If party register after 31/03/2019 in Micro and we have outstanding more than 45 days with the same party who not register till 31/3/2019 should we file detail on March 19?

          1. For initial filing of MSME form, the department asked to report all the amount outstanding on 22nd January 2019 to MSME registered entity. in your case the supplier registered after 31.03.2019 so initial return may not need to file but the half yearly return will be required. For further assistance contact to your practising company secretary.

    20. I HAVE PURCHASED FIXED ASSETS ON CREDIT WHOSE PAYMENT IS PENDING FOR MORE THAN 45 DAYS DO I HAVE TO FILE MSME FORM FOR SUCH CREDITORS ALSO (NOT YET CONFIRM WHETHER THEY ARE REGISTERED IN MSME OR NOT) OR ONLY FOR CREDITORS FROM WHO I DEAL WITH TRADING DAY TO DAY GOODS?

      1. If the Supplier of goods or services is MSME registered and payment to such supplier is delayed over 45 days then MSME-1 form need to be filed with reason of delayed payment.

        It has to be confirmed with the supplier that whether the supplier is MSME registered or not.

    21. Suppose if there are 2 companies A & B,

      Manufacturing goods and sell those goods to B which is in trading of goods.

      B has to pay A for such sale

      A is an MSME UNIT and B is not an MSME. In such case, whether B has to file MSME 1 PLS ADVICE

      1. If company B fails to pay the amount within 45 days to the Company A for the goods purchased, in that case, Company B has to file MSME-1 and need to mention the reason behind delayed payment or non-payment in the form.

    22. Kindly specify the due date of MSME form-1, Initial return is to be filed as on 30.05.2019 of the outstanding amount, payable to MSME entities on 22.01.2019. what is the due date of half yearly return? and also it will consider 45 days or not for filing half yearly return?

    23. Hi,
      In case the certificate of registration under MSME is submitted by the supplier in April 2019 but transactions with the same vendor were carried out during the FY 2018-19. should we still consider such vendor for filing return MSME I?

      Regards
      Shibu

    24. Do we need to file the regular return under MSME Form 1 for the half year ended on 31-03-2019 along with initial return?

    25. What we have to write in the column specify the date from which amount is due? is it the date of acceptance or appointed date.

    26. Mam,

      Is there any exemption for related companies?In a group of companies,if one company is SME and another one is not,and there is some amounts outstanding from the SME to the other one,for more than 45 days,will all these regulations regarding interest apply?

      1. The details of transaction made with MSME registered entities and for which payment gets delayed for more than 45 days, then MSME-1 form is required to file with MCA department.

        There is no such exemption were specified by the department for the transaction made between related entities.

    27. In column 3 of Form MSME, we are required to give “total amount” outstanding. Apart from this, we are required to provide party wise / bill wise break up details. The form accepts only up to 99 entries. If there are more than 99 entries then we are required to use another new form. Please inform whether we can prepare the “list of dues” and attach the list (scanned in pdf format) to the form. Will MCA accept such attached list.

    28. If there no outstanding dues to MSME entities which are outstanding for 45 or more days. Normal outstanding pf less than 45 days are there. Than MSME 1 is required to be filed.

      1. Through a notification dated 02nd November 2018, Central Government has mandate for all the companies, who get supplies of goods or services or both from micro and small enterprises and whose payments to micro and small enterprise suppliers exceed forty-five days from the date of acceptance or the date of deemed acceptance of the goods or services as per the provisions of MSME ACT, shall submit a half yearly return to the MCA department.

        find the notification on the below link:-

        http://dcmsme.gov.in/publications/circulars/Notification%202.pdf

    29. The trading company will have come under MSME categories. Is MSME registration certificate is must of supplier for filling the MSME form I in case the company has purchased from MSMEs suppliers?

      1. MSME Registration is based on the Investment Amount.

        If a company purchase any goods or avail any services from MSME registered suppliers and the payment to that supplier delayed by more than 45 days than the company has to file MSME-1 form.

        It should be confirmed with the suppliers that it has the MSME registration or not.

    30. In case the company has purchased from MSMEs suppliers and payment has been made after 45 days and no amount is pending as of today.
      Example: – invoice date/ date of acceptance of goods or services from MSME vendor – 01.04.2018
      – Payment made to MSME vendor on – 01.06.2018
      As payment date exceeded, specified period of 45 days, but no due as of now.

      Kindly confirm that in such cases the company is liable to file this form or not?

      1. Every specified company shall file in MSME Form I details of all outstanding dues to Micro or small enterprises suppliers existing on the date of notification that is 22nd January 2019. If there is no outstanding amount, payable to MSME entities on 22.01.2019 then no need to file MSME-1

    31. What is the Correct due date for filing of MSME 1? if less than Plant & Machinery value 10 Crs. it is applicable to file MSME-1.

      1. MCA has extended the date for filing E-form MSME-1, now the specified company has to file this form within 30 days from the date of availability of this form on the MCA website. If the company is specified company according to Companies (Furnishing of information about payment to micro and small enterprise suppliers) Order,2019 and its vendor are Registered MSME to whom payment is due for more than 45 days then this form is mandatory to file by specified companies.

    32. How can we identify that supplier is MSME Registered? Is there any guideline for printing registration no on the document produced by the supplier.

    33. PLEASE LET ME HAVE THE DETAILS WHEN THE FORM IS AVAILABLE. Moreover, I TOLD THAT MANY COMPANIES HAVE FILED THE FORMS AFTER REGISTRATION WITH TRdES.

    34. Hi, whether Form-1 released? Today is the last day for filing. Please confirm. Is there any possibility for extension of the due date?

    35. Madam, in case the company has purchased from MSMEs suppliers and payment has been made within the time period of 45 days or in other words, no dues are pending to MSMEs. Kindly confirm that in such cases the company is not liable to file this form.

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