GST Sales Bill and Proper Sales Bill Format in India

Invoice/Bill is a document either online or in paper format in which details of supplier/ purchaser are incorporated like Name of the Sales/ purchaser, registration no. (VAT, Service Tax, UIN etc.) as well as in bill details of sales or purchases like Item name, Quantity, Tax rate, tax amount should be there. There is no specific format for invoices but there are some general formats.

Goods and Services Tax Invoice/Bill

GST invoice means those invoices which are given or taken by the assessee who holds a GSTIN (Goods and Services Tax Identification No). In these invoices, the assessee should describe the rate of tax and the amount, as well as there should be a bifurcation of the interstate and intrastate sales/purchases. i.e. if there are intrastate sales /purchases, in that case in invoice tax bifurcation will be done on CGST and SGST bases and if there are inter-state sales, in that case, IGST will be applicable.

Read Also: GST Forms: Return Filing, Rule, Registration, Challan, Refund, Invoice

GST Sales Invoice/Bill

The invoice is issued by the assessee to their purchaser. Generally, in these bills, there are already pre-printed company name and their GSTIN No. in these invoices, there is an invoice bill no. that should be in a sequence. These invoice numbers should contain only numerics and alphabets with special characters such as “-” and “/” only. There should be a date of sale on which the invoice will be issued. Then there will be details of the seller and the commodity details, the amount of sales and the tax amount.

GST Sales Bill Generating Guidelines as Suggested by the Indian Government

Every registered business under GST is required to provide GST-compliant invoices to their clients for the sale of goods and services. GST GST-registered suppliers will provide you with GST-compliant purchase invoices.

GST Invoice Format Rules

As such, there is no particular format mentioned for the invoice bill under GST. There is some important information that will be required to be mentioned compulsorily in the GST Invoice (only applicable fields are required to be filled): that is given below:-

Tax Invoice

• Invoice Number: [Unique Invoice Number]
• Invoice Date: [Date of Issue]

Supplier Details

• Name: [Supplier Name]
• Address: [Supplier Address]
• GSTIN: [Supplier GSTIN]

Recipient Details

• Name: [Recipient Name]
• Address: [Recipient Address]
• GSTIN: [Recipient GSTIN] (if registered)

Goods/Services Details

• Description of Goods/Services: [Detailed Description of each item/service]
• HSN/SAC Code: [HSN/SAC Code for each item/service]
• Quantity: [Quantity of each item/service]
• Unit Price: [Price per unit for each item/service]
• Total Amount:[Total Value for each item/service]

Taxable Value and GST Details

• Taxable Value (₹): [Total value before tax]
• GST Rate: [Applicable GST Rate (CGST, SGST/UTGST, IGST)]
• Tax Amount:
  • CGST (₹): [CGST Amount]
  • SGST/UTGST (₹): [SGST/UTGST Amount]
  • IGST (₹): [IGST Amount]
• Total Amount Payable (₹): [Total amount including taxes]

Payment Terms

• GST Payment Due Date: [Due Date]
• Accepted Payment Methods: [Payment Method(s)]

Other Important Details

• Place of Supply: [Place where goods/services are supplied]
• Delivery Address: [Delivery address if different from the place of supply]
• Reverse Charge Applicability: [Yes/No]
• Supplier’s Signature or Digital Signature: [Space for Signature]

Usage of Invoice/ Sales Bill under GST

GST Invoice Bills can be used in several industries including Restaurants, Construction, Hospitals, Cinema, Colleges, Transport, Hostels, Schools, Canteens, Hotels, Jewellery, Textiles, Kirana stores, Retail Shops, Insurance, Car Sales, Bike sales and so on. This bill can also be used by professionals such as doctors and lawyers.