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Amendment Process in GST Registration: Step by Step Guide

Three Types Of Amendments

Under GST regime, registration is the foremost and the essential step for existing taxpayers as without registration they would not get GSTIN number which is a basic identity number of a taxpayer. Filling the correct details in the registration form is necessary but, what if somebody entered the wrong details or missed out some important fields?

To ease the hurdles, Rule 12 and Form GST REG 14 provides a way to correct the information without visiting any government office or center. An applicant can correct some information and change the particulars without approval from any authority and some fields require approval but editing can be done online in both cases. The amendments for GST registration are categorized into three, which describe the level of approval and time period to amend the fields. While applying for amendment in particular fields of a registration form, it is mandatory to mention the “Reasons” for amendment in GST registration process.

Three Types Of Amendments That Can Be Done:

Change In Core Field: The changes in the Core field includes the legal name of the business, the address of the principal place of business, and any additional place of business. It takes 15 days to get approval from a proper office to amend the Core Fields.

Change In Non-core Field: There are some fields that don’t require any approval from a proper office and amendments in Non-core fields can be easily done online. All the fields except those, which are covered under core fields come under a Non-core field.

Change In Email Or Mobile Number: The change in email or mobile number requires a verification by OTP(One-Time Password) after online verification on common GST portal.

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    Eligible Applicant To Change The Registration Details:

    The taxpayers under the following category can amend the registration details:

    • Normal taxpayers and new applicants
    • Changes in TDS/TCS registration for the person having UIN card and belongs to UN Bodies, Embassies & other notified
    • person
    • Non-resident foreign taxpayer
    • GST practitioner
    • Online application and retrieval service provider

    The Fields Which Cannot Be Changed:

    • Any amendment to the details of PAN card cannot be done as GST registration is wholly based on PAN number
    • Change in constitution of business cannot be done as it requires change in PAN number on the first place
    • Modification in place of business from one state to another state cannot be possible as GST registration are state-specific

    Apart from this, primarily authorized signatory can also be changed with the condition to add a new primary signatory. If the condition is not fulfilled, then changes in primary signatory are not possible.

    Timeline For Amendment in GST Registration Process

    In case of requirement of any modification in the GST registration, a taxpayer needs to submit the application with required documents for amendments on GST portal within 15 days. After GST REG 14 amendment form approval, the changes will be corrected in form GST REG 06.

    The application for amendments of registration can be saved for 15 days. However, if an applicant fails to submit the application for any reason, the application for amendments will be removed automatically.

    How To Do Changes In Core Fields?

    To change the details of the core fields in a registration form, you need to follow below-mentioned step by step procedure:

    • Step 1: Go to GST home page by clicking www.gst.gov.in
    • Step 2: Login with the provided credentials to GST portal
    • Step 3: Click on ‘Services’ tab from the main menu, hover the mouse on ‘Registration’ tab under services
    • Step 4: Click on ‘Amendment Of Registration Core Fields’ to open the link

    Business Details Tab

    Step 5: The “Business Details’ tab appears as a default. Select the field which you want to edit by clicking the Edit icon

    • Edit the particular detail you wish to edit
    • Select the ‘Date Of Amendment’ by clicking on calendar icon
    • Provide the reason for amendment in GST registration process online under “Reasons” tab
    • Click the ‘Save’ button given at the bottom of the page
    • After verifying all the “Business details”, press “Continue” button at the bottom of the page

    Principal Place of Business Tab

    Step 6: Click on “Principal Place of business” provided in the main menu, after that select the “EDIT” button provided at the bottom of the page, if there is need to edit something

    • Edit the required details and then follow the same procedure of entering “Reasons”, and “Date Of Amendment”
    • Click on “Save” button at the bottom of the page.

    Additional Places of Business Tab

    Step 7: Click on “Additional Places of Business” Tab provided in the main menu, after that enter the details about “Number of additional places”, this field requires to filled by values

    • Click on “Add New” button
    • Edit the desired details in relevant field
    • After that follow the same “Reasons” field and “Date Of Amendment”
    • Click on “Save & Continue” and “Save” button at the bottom of the page.

    Note: To VIEW, DELETE, and EDIT promoter or partner details, click on the respective button

    Promoter / Partners tab

    Step 8: Select the “Promoter / Partners” tab, provided in the main menu

    • Click on “ADD NEW” button to add promoter/partners’ details
    • Enter the details and upload the relevant documents as an identity proof
    • After that follow the same “Reasons” field and “Date Of Amendment”
    • Click on “Save” & “Continue” button at the bottom of the page.

    Verification Tab

    Step 9: Select “Verification” tab and click on Verification checkbox

    • In the “Name of Authorized Signatory” field, choose the authorized signatory by drop-down list
    • Enter the name of the place in “Place” field
    • After successfully amending the field under “Amendment Of Registration Core Fields”, digitally sign the form by using Digital Signature Certificate (DSC)/ E-Signature or EVC.

    After successful completion of the amendment in GST registration process online, the acknowledgement message will be sent automatically to registered Email and mobile no. in next 15 minutes. Again, the message of application approval or rejection by a tax authority will be sent by SMS and email to the registered email ID and mobile number.

    How To Do Changes In Non-Core Fields?

    To change the details of the core fields for a registration form, you need to follow below-mentioned step by step procedure:

    • Go to GST home page by clicking www.gst.gov.in
    • Login with the provided credentials to GST portal
    • Click on ‘Services’ tab from the main menu, hover the mouse on ‘Registration’ tab under services
    • Click on ‘Amendment Of Registration Non-Core Fields’ to open the link
    • The Non-Core fields are shown in editable format, edit the details in the respective fields and tabs
    • Select “Verification” checkbox under “Verification” tab
    • In the “Name of Authorized Signatory” field, choose the authorized signatory by drop-down list
    • Enter the name of the place in “Place” field
    • After successfully amending the field under “Amendment Of Registration Core Fields”, digitally sign the form by using Digital Signature Certificate (DSC)/ E-Signature or EVC.

    After successful completion of the amendment in GST registration process, the acknowledgement message will be sent automatically to registered Email and mobile no. in next 15 minutes. The modification done in the Non-core fields doesn’t require any approval by the Tax Official.

    Disclaimer:- "All the information given is from credible and authentic resources and has been published after moderation. Any change in detail or information other than fact must be considered a human error. The blog we write is to provide updated information. You can raise any query on matters related to blog content. Also, note that we don’t provide any type of consultancy so we are sorry for being unable to reply to consultancy queries. Also, we do mention that our replies are solely on a practical basis and we advise you to cross verify with professional authorities for a fact check."

    Published by Subodh Kumawat
    Subodh has done with numerous professional degrees ranging from Human Rights to Banking along with MBA in HR Marketing. He is also interested in the field of tax-related articles and blog as per the industry based norms. Having expert knowledge in diverse sectors, he assures facts and figures along with testimony, in his articles. Working in SAG Infotech, he is a trusted author among the readers globally. View more posts
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    181 thoughts on "Amendment Process in GST Registration: Step by Step Guide"

    1. Hi Sir,

      When i am trying to change the designation of the proprietor in non-core amendment field and it is not allowing me to amend because the field is locked can’t be change by mistakenly i putted proprietor as professional how can i change ?

    2. I filed amendment reg additional partner included in firm. after validation my application the following error mentioned as already added partner d.o.b was mismatch. How can i edit the date of birth of the remaining two partner in core field

      1. I change my pan card name Sandeep soni to Sandeep Kumar soni and same I updating in gst certificate but it’s showing error.
        Name does not match with promotor.

        Kindly help now what I do

    3. Hi sir
      i have changed my name in PAN for aadhaar link from Natarajan Ganesh to Ganesh Natarajan. Now i want to change the GST firm address. its not allowing . its showing validation error. kind suggest

    4. My mobile no is dead and allotted to someone else. Now OTP is going that mobile no which is not using by me. How to change mobile no in GSTN portal without OTP.

        1. Hello I have nade some edits in the core fields on 18th Dec 2023 and today is 1st Jan 2024 still the status shows pending what to do?

    5. If i want to get GST registration certificate as trader (laboratory chemicals suppliers), address proof as rent agreement will it be acceptable?
      Later on can i change the address.

    6. Amendment for core fields change for Address. ARN Number Generated. Reply for Query You are directed to submit your reply by 10/05/2022 . But am not see the query But document not upload ARN Number Experied . how to again i filed submitted.

        1. 6 years back I have taken the GST number on my Residencial address.
          But I was operating my business from a rental shop and dint applied for additional place of business.
          I got the gst audit notice from gst department.
          Now they are saying all ur ITC will not b considered

    7. I have by mistake registered myself as Tax Collector (E-commerce Operator) for GST registration. GST Certificate has been issued 5 days ago on 2nd July. I have not done any transaction or collected any tax till date. How can It be changed from Tax Collector to Regular Tax payer GST registration?

        1. Thankyou very much for your response. I made attempts to cancel TCS registration on the portal but it denied Access to me. Kindly help how to go about it.

    8. I applied for adding an additional place of business. it’s been more than 15 days(20 days in fact). still, it’s showing ‘pending for processing’. aren’t they bound to take action within the prescribed time?

    9. I have done registration and and receive gstin. But I’m unable to change contact details there is no option to edit details in non core fields.

    10. I have changed Proprietor photo in GST portal (non-Core filed) and ARN also approved, but new photo is not reflecting while downloading GST registration Certificate. Please guide me

    11. 1. MY PAN IS OF HUF
      2. BUT BY MISTAKE I HAVE PUT PROPRIETOR SHIP IN TYPE OF CONSTITUTION
      3. CAN I AMEND THE TYPE OF CONSTITUTION TO HUF INSTEAD OF PROPRIETOR

      1. No, If there is any mistake in the constitution of business (like proprietor to partnership). Then, the applicant will have no other option except to file a fresh registration using the Form GST REG-01.

    12. I have to change my spelling from MINA to MEENA in GST registration and on GST portal. I have proprietorship. So how can I change it.

    13. I have to be changed principal place of address with other district. But during the filing jurisdication address is invisible. how to change

    14. I have changed the principal place of busimess via amending the core field and got approval from the department. But when i downloaded the registration certificate its still showing the previous address. Is there anything else I have to do to change the address in certificate also

    15. Hi, Our application for APOB core fields on GST portal has been rejected. We can’t see the reason why it was rejected. Please tell what should we do. We need that for Amazon FBA

    16. We have changed the email id of the authorised signatory by otp received on the new email id & registered mobile number. A form GEN-14 is also saved for non-core fields, but we are not able to submit form GEN-14 by evc method. The email id also has not changed. Please advise how to do it

      1. After approved I downloaded GST certificate but there is empty in GST certificate
        Name empty
        Designation empty
        Jurisdictional office empty
        What is reason to blank ?
        What is next process?

    17. Sir my arn number generated for the core field amendment is AA070521024507I. It has been 11 working days (excluding Saturday) so far. Kindly tell me when do I expect to get approved. Waiting for your reply.

    18. Sir, I have added one godown (GST REG-14 ) in our GST today, it is showing status showing is pending for processing, I didn’t receive any ARN. how to print my filled application for adding Branch

    19. What will the amendment date…when add a director? Is it the date of GST amendment or the actual date of joining of the Director in that company?

          1. You have an online option for making amendments in the GST registration certificate. You can remove the details of the previous director and enter the details of a new director,

            PAN card and address proof of all directors of the Company.

      1. Yes you can change trade name in GST
        Required Documents- Any legal documents confirming the validity of your name. like- Rent agreement (showing Trade Name), Sales/purchase invoices, Banking proof etc.

    20. dear sir,

      came the letter from the GST office of cancellation of a registration due to not suitable of the business place.

      what I do.

      my work only trading

    21. मेरी trade name में कुछ spelling mistakes हो गई है इसका समाधान बताए जी

    22. Sir, I have added one godown (GST REG-14 ) in our GST two days back, still showing status showing is pending for processing, how much time to take get an approval?

    23. I am having GST registration in (Mumbai) Maharashtra, now I want to add my branch address & it is of Gujarat. So please let me know am I able to do that ?? If yes, what are the documentation required and other formality to make it done? Our major business is exported only.

      1. Not allowed because if your branch/ Additional place of business is in a different state from the Principal place of business. Then you are required to apply a new GSTIN against the branch address you want to add.
        conclusion- If you want to run a business from Gujarat state then you need to register yourself with a new GSTIN in Gujarat.

      2. One has to apply for New Registration, as the new branch is not in the same state… Fresh registration is required for Gujarat. The branch cannot be added in Maharashtra

    24. In case Place of Business changed 6 months ago but not changed on the GST portal, is any penalty charged from the GST department?
      And What is the time limit for changing on the portal?

    25. Ours is a Proprietary firm. The registered principal place of business in GST registration was the residence of the sole proprietor. On the sale of the residence by the proprietor the address in the GST registration certificate is to be changed. Can it be done online? and what is the procedure?

    26. In our GST Certificate (Form GST REG-06) Details of Proprietor, there should view Proprietor’s Photo but wrongly Electricity bill shows. Then what is the procedure to change that photo?

    27. hi, I have added 4 branches in my GSTin its approved also, but the branches not reflected in my certificate. can you please give me a solution for this…

    28. SIR, WE HAVE EXECUTED RETIREMENT PARTNERSHIP DEED ON 27/07/2020 TODAY(i.e.ON 28/09/2020) I AM GOING TO FILE AMENDMENT IN CORE FIELD. WILL PORTAL ACCEPT?

    29. We have the principal place of business and GST in Karnataka. Now we want to open an additional godown in Maharashtra. Do we need a separate registration? How much time does it take normally to get a new GST number?

    30. In PAN data of a Proprietor, the father’s name has been amended. But in the GST portal, being a Proprietary Firm, old PAN details of the proprietor are registered.

      So now while requesting for adding the additional place of business, it gives an error that “Name as per PAN data and GST data differs”.How to resolve the matter. How to update PAN records on the GST portal?

        1. We have amended the Principal Place of Business, the new place is now reflected on the portal however the GST Certificate still shows our old place of business. How / What needs to be done for making the new place of business reflected in GST CERTIFICATE.

          Thanks

      1. “You cannot change the state jurisdiction as GST registration is a state specific. In case you are shifting your business to some other state then you have to close the existing registration and get freshly a fresh registration in another state.”

    31. Our principal place of business manufacturing unit is closed down in West Bengal. We have 2 more units in the said State. Now, We want to change the principal place of business from the closed unit to another manufacturing unit and remove the unit which is closed from the GST registration certificate. Please suggest/advice.

    32. I HAVE SUBMITTED APPLICATION WITH REASON FOR APPLICATION AS VOLUNTARY BUT AFTER APPLICATION THRESHOLD CROSSED WITHIN 2 DAYS. HOW TO AMEND THE REASON BEFORE MY APPLICATION IS APPROVED. IT IS STILL IN PROCESS PENDING FOR ORDER

    33. We have added other services with existing business in GST certificate through online. How many days it will take get new amended GST certificate?

    34. We want to go old scheme to the composition scheme. After login we go to Application to opt for Composition levy, after clicking it the following message come “The facility to Opt-In for Composition Levy (Form GST CMP-02) for Financial Year 2018-19 is disabled for now.” Please guide me.

    35. In addition to the above, any person can obtain GST registration voluntarily irrespective of turnover or any other criteria. Earlier, any person who obtained voluntary GST registration was not allowed to surrender the registration for up to a year. However, this provision has been modified and now, voluntary GST registration can be surrendered by the applicant at any time.

    36. Hello Sir,

      Is it possible to change the Reason for registration? For example, if someone has selected the wrong reason at the time of registration.

    37. I need to apply for an additional place of business for keeping goods in a different state. But in the portal, I am not getting option

    38. I updated my business email address and contact number, which has been done by me under changes in Core field. Not sure if that’s the correct section I choose to update the details as updating the same under non-core was not changing it everywhere. Also same is now pending for 10 days, so how to raise a grievance so that an action can be taken on the same.

      please advise.

    39. Hi, I have filed the amendments to add the additional business place. Now notice received to me that furnish the supporting. Now what document should I attached and how I can fit it in 1 mb only pls suggest. and I have added 4 additional places. Is it requires for all four?

    40. I have filed an application for amendment of core field and its assigned to centre its been more than 20 working days …GST helpdesk is not helping and even officer of GST ( as per nodal division) to whom I contact for solution …?

    41. I will apply for Adding the APOB in GST on 6th July 2019 but after completing 17 days my application status shows that “Pending for Processing” and Remarks as following “assigned to state”. so please can you confirm what is going to this issue

      1. I have the same issue, I added APOB for selling on Amazon on 31st July and it’s now 17 Aug, but the application status hasn’t changed yet. How much time does it take? Also, I was told that the department will email me for the rent agreement and NOC documents for APOB as there isn’t an option on the website to submit those, but I haven’t received any such email as well. Is my information correct or what is the correct way to submit the documents?

    42. Hello

      There are some spelling mistakes in my core fields (trade name, principal place of business) since July 2017 that I want to amend now.
      Please tell the “date of an amendment” to choose — July 2017 or the current date.

      Thanks

      1. Amendment has to be made within 15 days of the occurrence of event leading to change of information. The application might be rejected if you will enter any date of July 2017. So it is better that you enter the current date.

        1. They will not ask that if it is only spelling correction then why I haven’t chosen the registration date…..
          Or suggest me the reason that I should give if I choose the current date as amendment date in spelling mistake so that it works smoothly without any notice from GST officers.

          Thanks

    43. Hello,

      I have a GST registration of Rajasthan State, now I would like to change it to Maharashtra state, Is this change possible in GST portal?

    44. I have applied for GST no. also received the message from GST department. And received my GST No. in the message. But when I use this on the online portal of Amazon & Flipkart it shows invalid GST no.

    45. One of our clients changed there GST no, but under GSTR-1 we filed in the old GST no. now can we amend that bill in new GST number

    46. I had applied for the change in mismatch photograph on my GST certificate on 07/03/2019, but till I had not received the new corrected certificate, how many days take the changes in non-core amendment

    47. I have selected voluntary registration instead of electronic commerce operator as a reason for registration by mistake. How can I make the change in it because I am not able to file GSTR 8?

    48. I’m working in a proprietorship export company. Is there any new notification came that refund can only be transferred in the legal name instead of the trade name. Whatever refund we got till date have credited in our proprietorship current account. Now it is said that refund amount to be credited in the legal name of proprietorship’s owner. I want to know if notification is correct then how I would change the legal name & trade name.

      1. i apply for change my core field..but due to validation error I can’t able to submit..its due to change my date of birth in pan card..what can i do

    49. I have made amendment in core fields, application has been rejected and query has been asked, in clarification for filing, I didn’t respond within 7 days of, now time has been expired, I am going to respond for clarification, but showing as time expired, what should I do for giving clarification and submit the application same.

    50. Hi,

      I had applied for the change of primary address in GST certificate, I received an ARN for the same. After 10 days, I checked the status on GST portal which showed that my request had been approved, But when I try to download the certificate it still shows the old address. Please suggest

      1. It is necessary that the branch should have the same business vertical as that of the main business. You can add an additional place of business at the GST portal. However, if the business verticals are different, separate GST registration will be required.

    51. Hi,

      Actually, we are trying to insert a few more services, but it is not accepting for submission of application and showing error message like you have not done any change with registration.

      Please suggest me what will be the solution for insert a few more services.

    52. Hello Subodh,

      Thanks for the required information.

      I want to change the Trade Name of my business but I don’t know what to fill in amendment date? Can you please guide me for this?

      Thanks in advance.
      Sohil

    53. Hey Amit,

      I was trying to file for an amendment in the place of business for addition of a warehouse. It seems easy but what I do not understand is why am I not being asked for any document or proof for the amendment.

      Am I doing something wrong or is that the way it is and I will be asked for a document upload later?

      1. Hey Shashank,

        I even have the same issue. Apob, has the doc with me but didn’t find the option to upload.

        Did u find the solution

      2. Hi. Even I am trying to add a place of business but upload document tab is not there. Did u find anything as to how the document can be uploaded?

    54. I have applied for changing newly authorized signatory and completed all the procedure but it shows a validation error. What should I do to complete the process?

      Expect your valuable suggestions

    55. I applied for some changes in core fields of GST registration & the same has been approved by the department. Please let me know about any amendment certificate if any……. as an evidence for such change & how to download the same from the portal.

    56. Hello sir,

      I want to do some changes in my GST, But i didn’t find any Amendment option under services> registration

      1. “Amendment of Registration core fields” & “Amendment of Registration non-core fields” are the two options provided under Services–> Registration after logging in to the user account. Contact helpdesk if no such options are reflected in your GST login.

    57. We have the principal place of business in Ghaziabad in up- need to change the same from Ghaziabad to Bulandsahar – the same state, please guide the process for the same, what are the documents required

    58. Hi, This is Bhanu,

      I applied for GST registration, the department has sent clarification I replied also. I replied on 12/04/2018, but still, now I haven’t got any reply from the department. Usually how many days it will take time

      1. It usually takes 1-2 weeks to obtain GSTIN from the department after proper submission of registration form. If there is any discrepancy in the form, you will be intimated of the same through mail. Contact department’s helpdesk for further clarification.

    59. In order to change my registration type from Tax Collector to Tax Payer, can I have my login access? So that I can make changes under Amendment GST registration. Is it possible to do in this way?

    60. Dear Sir,

      My principal place of business in Chennai(TN) and additional place of business in Madurai(TN). I got a vendor bill in the billing address & shipping address of Madurai.

      My doubt is..whether this bill is valid under GST act or it may create any issue in future?

      Thanks in Advance

    61. Always you are giving a right advice, many thanks for that.

      Q. After completion of job work by our registered job worker, We want to sale/ dispatch our finished product from job workers premises (with tax invoice) if he is registered in GST, need to do amendment as an additional place of business?

      Thanks

    62. Sir,

      I have applied for an additional place of business on 23 Feb 2018. I filled all the necessary details but there was no option to upload documents. I got an email that my application is successfully submitted and ARN was generated. But still, my status is showing “application under process”. I want to know that how the documents will be submitted and how much time it will take to process my application. (11-12 days are passed)

      thanks

    63. We have applied for amendment in Trade Name on dated 24.1.2018 still we have not received any updated from GST department.

      Can anybody guide me when I will get approval?

    64. Sir,

      We want to add (amendment) an additional place of business & as an address proof we have an MIDC water Bill, we want to know can we attach water bill as an address proof?

      thanks

    65. I changed the name of the promoter in non-core amendment field and it got successfully approved. Now in how many days it gets an effect in core field under promoters tab?

      1. Name of proprietor should be as per name in PAN card otherwise your application for change in the non-core field would be rejected under intimation to you. If you want to change the name then first change in your PAN card as well as Aadhaar Card and attach the proofs after making corrections. Thanks, Amit Aggarwal

        1. Hi Amit, even though I have changed the name in PAN card and submitted, it is still not validating my application, any suggestion? I have written to grievance dept, no reply yet, should I visit GST department?

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