Invoice/Bill is a document either online or in paper format in which details of supplier/ purchaser are incorporated like Name of the Sales/ purchaser, registration no. (VAT, Service Tax, UIN etc.) as well as in bill details of sales or purchases like Item name, Quantity, Tax rate, tax amount should be there. There is no specific format for invoices but there are some general formats.
Goods and Services Tax Invoice/Bill
GST invoice means those invoices which are given or taken by the assesse who holds GSTIN (Goods and Service Tax Identification No). In these invoices, the assesse should describe the rate of tax and the amount, as well as there, should be bifurcation on the interstate and intrastate sales/purchases. i.e. if there are intrastate sales /purchases in that case in invoice tax bifurcation will be done on CGST and SGST bases and if there are inter-state sales, in that case, IGST will be applicable.
Read Also: GST Forms: Return Filing, Rule, Registration, Challan, Refund, Invoice “Know the details of GST forms such as return filing Sugam, Sahaj, rule, registration, challan, refund, invoice that will facilitate the taxpayers to file online easily. Read More
GST Sales Invoice/Bill
The invoice which is issued by the assesse to their purchaser. Generally, in these bills, there are already pre-printed company name and their GSTIN No. in these invoices there is an invoice bill no. that should be in a sequence. These invoice number should contain only numerics and alphabets with special characters such as “-” and ‘/” only. There should be a date of sales on which invoice will be issued. Then there will be details of the seller and the commodity
details, amount of sales and tax amount. Download PDF here.
A Sample of GST Sales Bill Format for Indian Assesses
| Government of India/State | |||||||||||
| Department of ………………… | |||||||||||
| Form GST INV –1 | |||||||||||
| (See Rule ——–) | |||||||||||
| Application for Electronic Reference Number of an Invoice | |||||||||||
| 1. GSTIN | |||||||||||
| 2. Name | |||||||||||
| 3. Address | |||||||||||
| 4. Serial No. of Invoice | |||||||||||
| Details of Receiver (Billed to) Name Address State State Code GSTIN/Unique ID |
Details of Consignee (Shipped to) Name Address State State Code GSTIN/Unique ID |
||||||||||
| Sr. No | Description of Goods | HSN | Qty. | Unit | Rate (per item) | Total | Discount | Taxable value | CGST | SGST | IGST |
| Rate | Amt. | Rate | Amt. | Rate | Amt. | |||||||||
| Freight Insurance Packing and Forwarding Charges |
|||||||||||
| Total | |||||||||||
| Total Invoice Value (In figure) Total Invoice Value (In Words) Amount of Tax subject to Reverse Charges |
|||||||||||
| Declaration: | Signature | ||||||||||
| Signatory | Name of the Designation/Status | ||||||||||
| Electronic Reference Number | Date- | ||||||||||
GST Sales Bill Generating Guidelines as Suggested by Indian Government
Every registered business under GST is required to provide GST complaint invoices to their clients for the sale of goods and services. GST Registered Suppliers will provide you GST-compliant purchase invoices.
GST Invoice Format Rules
As such, there is no particular format mentioned for the invoice bill under GST. There is some important information will be required to mention compulsory in the GST Invoice (only applicable fields are required to be filled): that is given below:-
- GSTIN, Name and Address of the supplier
- A consecutive serial number which contains only alphabet or numerals, special characters such as the hyphen or dash and slash symbolised such as “-” and “/” respectively, and any combination, unique for a financial year
- Date of its issue
- Address, Name, and GSTIN or UIN of the recipient, if registered under GST
- Address and name of the recipient and also the address of delivery, along with the name of state and code. If such a recipient is not registered under GST and where the value of taxable supply is fifty thousand rupees or more
- HSN code for goods or SAC for Services
- Items description of goods and services such as quantity (number), unit,
- Total Value of goods and services or both
- Taxable Value of goods and services or both taking into consideration the discount or abatement, if any
- The rate of Tax including Central GST (CGST), State (SGST), Integrated (IGST)
- Amount of Tax imposed in respect of taxable goods and services GST (CGST), State (SGST), Integrated (IGST) and Cess
- Place of Supply mentioned along with the name of the state, in case of a supply in the course of inter-State trade or commerce
- Taxable Value and Discounts
- Is that GST payable on reverse charge basis
- Digital Signature, Normal Signature of the Supplier or signature of an authorized representative
Usage of Invoice/ Sales Bill under GST
GST Invoice Bills can be used in several industries including Restaurants, Construction, Hospitals, Cinema, Colleges, Transport, Hostels, Schools, Canteens, Hotels, Jewellery, Textiles, Kirana stores, Retail Shops, Insurance, Car Sales, Bike sales and so on. This bill can also be used by professionals such as doctors and lawyers.
