What is Invoice/Bill?
The Invoice/bill is the document which is available in both soft and hard copy. It consists of the details of the supplier/ purchaser along with the name of the Sales/ purchaser, registration no. (VAT, Service Tax, UIN etc.). The bill also consists of the purchaser details complied of Item name, Quantity, Tax rate, tax amount. The invoice is made in general format and there is no other format available.
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What is Goods and Services Tax Invoice/Bill?
GST invoice is the invoice that is acquired by the assessees having GSTIN (Goods and Service Tax Identification Number). This invoice describes the rate of tax and the taxable amount over the interstate and intrastate sales/purchases. In case of any such purchases or sales, invoice tax bifurcation is to be done on CGST and SGST. In the case of inter-state sales, IGST will be applied.
GST Purchase Bill or Invoice
These invoices are issued to assesse from their purchases. These invoices are issued on the purchases. In these bills name of purchaser and GSTIN of the purchaser should be there so that the assesse can get their cenvat credit. In GST when the seller uploads his sales register (GSTR-1) the credit in the account of the purchaser will come automatically. There is various difference between invoice date and due date as the major change is that the invoice date implies to the date when the invoice is generated on the bill book, while the due date is termed when the payment is due against the invoice.
While in various cases the invoice serial number is also said to be important for the maintenance for some strict reasons. Just as an example, if an invoice with serial number INV010 is issued, the format of the same must be maintained. Download PDF here.
A Sample of GST Purchase Bill Format for Indian Assessees
| Government of India/State | |||||||||||
| Department of ………………… | |||||||||||
| Form GST INV –1 | |||||||||||
| (See Rule ——–) | |||||||||||
| Application for Electronic Reference Number of an Invoice | |||||||||||
| 1. GSTIN | |||||||||||
| 2. Name | |||||||||||
| 3. Address | |||||||||||
| 4. Serial No. of Invoice | |||||||||||
| Details of Receiver (Billed to) Name Address State State Code GSTIN/Unique ID |
Details of Consignee (Shipped to) Name Address State State Code GSTIN/Unique ID |
||||||||||
| Sr. No | Description of Goods | HSN | Qty. | Unit | Rate (per item) | Total | Discount | Taxable value | CGST | SGST | IGST |
| Rate | Amt. | Rate | Amt. | Rate | Amt. | |||||||||
| Freight Insurance Packing and Forwarding Charges |
|||||||||||
| Total | |||||||||||
| Total Invoice Value (In figure) Total Invoice Value (In Words) Amount of Tax subject to Reverse Charges |
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| Declaration: | Signature | ||||||||||
| Signatory | Name of the Designation/Status | ||||||||||
| Electronic Reference Number | Date- | ||||||||||
GST Purchase Bill Generating Guidelines as Suggested by Indian Government
Mandatory Fields Must be in Your GST Purchase Invoice
The fields must be accurately filled up with exact entries. Some of the important fields are Invoice number and date, Customer name, Shipping and billing address, Customer and taxpayer’s GSTIN, Place of supply, HSN code. All the fields are very significant for the future purpose and should be taken into consideration while generating the invoice.
Invoice Date and Due Date should be Properly Entered
It is directed that while filling invoice date and due dates is important be cautious as the difference is that the invoice date is preparation date of the invoice while the due date is concerned with the payment of the invoice due. So, be alert in case of entering GST due date and invoice date.
Maintain the Invoice Serial Number
It is very important to maintain the invoice serial number as for the future purpose as in case a taxpayer wishes to change the invoice format, he can notify it to the tax department along with the invoice serial number.
Read Also: GST Sales Invoice Format in India
