E-Way Bill is meant for an electronic medium of bill movement and issued on the Common Portal of E-Way bill regarding goods. The goods costing over Rs.50,000 in a bill/single invoice/delivery challan and destined for transport in a vehicle are not liable to move without generation of an E-Way bill by a registered taxpayer.
- In the Gen GST software page, there is an option of E-Way bill and by clicking this option a new page opens containing details mentioning E-Way client at the first point, E-Way bill transaction at the second point and E-Way bill consolidated options at the last point sequentially.
- When you click the “E-Way Client” option, a new window opens along with a list of registered client information.
To change the registered client, mark the tick in the square-shaped select option, then click the Modify button provided at the bottom.
- With this, the new window opens where the operator can change the details regarding registered client such as Trade Name, Transporter ID, user Details.
- Change the details which are required and then click the Save button as mentioned here.
Add
- In order to add new client information, click on the provided add button. The new window opens with the facility to add the new client and import information.
- In order to import the data, click on the square box to select from the grid for a client and then click on the import button.
- Click on the add radio button to add information of a new client.
- A new window opens where a user fills the information like the Client Creation section.
- After furnishing the information and clicking on a Module Applicable tab, a new window appears where a user chooses the E-Way bill checkbox.
E-Way Transaction
- After furnishing all the information and clicking the Module Applicable tab, a new window appears. The user then selects the E-Way bill check box. By clicking on the E-Way bill Transaction, a new window opens where Bill details are shown. If you further want to include new bill information, then just click on the provided add button.
- Ahead of including a new client information, firstly, the user has to make the Receiver and supplier information.
Transporter Details
- To add transporter information, click on the provided Transporter detail tab. A new window appears where you need to furnish the information about a new transporter information, then press Add button as shown in the picture.
- Whiling clicking on the Add button, a new window opens where the user furnishes the details such as Address country, Transporter name, Transporter ID and GSTIN.
- When the user is done with all the information, click now on the provided Save button.
Vehicle
- Include the information about the vehicle, now click on the provided Vehicle tab, it will open a new window where vehicle information is displayed for including the new vehicle information, click as shown on the Add Button.
- By clicking on an Add button, a new window appears where use furnishes the details regarding Vehicle No, Mobile No and Driver Name.
- After including all the information, to save the information click on the provided Save button.
E-Way Bill
- Now go for the E-Way bill tab, all the created bill information will be available here for including the new bill, click on the provided Add button.
- A user selects the transaction type concerning Outward or Inward supplies.
- In case of Outward transaction type, the From information is automatically furnished and in case of Inward transaction type, the To information is automatically furnished.
- Furnish all the necessary information and click on the provided save button as mentioned below.
- There is a facility to view Canceled, active, Rejected, an inactive client as per the selection.
- For the JSON file generation, a user first clicks on a Generate button, a pop-up box opens mentioning the option to be selected “To be Uploaded” option.
- For opting, click on the provided All drop down buttons and choose the “To Be Uploaded” tab as given below.
- Click on the provided Generate button, a new window opens to issue the JSON file.
- To save the file, click on the Save button.
- A new window pops-up where a user is needed to click on the provided Validate button in order to validate the JSON file.
- In order to see an error, double-click on the provided error tab, you will see a new error log window.
- A new window pops-up asking to upload JSON file or not. If you want to do so click on Yes otherwise on No button.
- By clicking on the Yes button, a new window opens where it is required to furnish details such as captcha and credential information as given below.
- A new pop-up window appears asking whether you are sure to upload the information on E-Way bill portal.
- By selecting Yes button, a new window opens carrying bill information as given below.
- Click on the provided E-Way Bill Button in order to issue the E-Way bill.
- The other window pops-up to ascertain that you wish to generate E-Way bill.
- By clicking on the Yes button, E-Way bill is issued.
- When the bill is generated successfully, the bill numbers are shown as given.
Reject Bill
- A taxpayer is able to cancel E-Way bill issued by the other registered taxpayer. The bills issued by own are not to be rejected by the user. To reject, select the client first, now click on the Reject button. A new pop-up window opens where a user requires to furnish date and then click on the provided Save button.
- As per the date, bill information is displayed. A user selects the bill which is to be rejected and click on the provided Reject bill button.
Bill Print (Summary)
- The print facility is also available. The user can print the active bill information.
- The Print consists summarized information of Part-A and Part-B information furnished in an E-Way bill. When a user clicks the Print button, a pop-up box is shown where it requires entering captcha and credential information.
- A new window opens showing the message “Are you sure you want to print E-Way Bill.”
- A print preview is available in the new tab as mentioned below.
Bill Print
- With the Print tab, the user can see the information of E-Way bill entry along with complete details. When you click on Print tab, a new pop-up box appears with captcha and credential details to furnish.
- The new window opens showing the message “Are you sure you want to print E-Way Bill.”
- The print preview is shown in the new tab.
Update Transporter
- For updating the information of the active client, click on available Update transporter button.
- A new pop-up window opens with the drop-down menu. Select Transporter Name from the menu.
- A new window opens where you have to furnish the captcha and credential information.
Cancel Bill
- When the user clicks on Cancel Bill tab, a new pop-up window appears where a user needs to select the reason from Ordered cancel, Duplicate, Data entry mistake, and other reasons.
- When a user selects the reason, the new pop-up window appears with credential information and captcha to furnish.
- After that, a pop-up window asking “are you sure you want to cancel the E-Way bill” displayed.
- When a user selects Yes button, it shows the message of successful completion of E-Way bill cancellation.
Extend Validity
- To extend the validity, a user clicks on the provided Extend Validity button. A pop-up window appears where a user requires furnishing the details regarding From Place, Vehicle no., approx distance, Reason for an extension, Remark, etc.
- After furnishing the information, click now on the Submit button.
E-Way Bill Import
- By clicking on the provided E-Way bill Import button, a new window opens where a user fills captcha and credential information.
Import/Export
- With the Import/ Export tab, you can import the Govt excel and Export the information into Govt Excel.
Update Vehicle
- With Update Vehicle tab, a user can select the mode and after that chooses the Reason, state of change, Vehicle No, and place of change.
- A new pop-up window appears where a user enters the captcha and credential information.
- A new pop-up message appears showing the Vehicle details updated.
E-Way Bill Consolidate
- The consolidated E-Way bill consists of certain E-Way bills for various consignments which are brought in one conveyance (goods vehicle). The transporter needs to carry a single consolidated E-Way bill instead of carrying multiple consignors and consignees in a vehicle.
- Click on the provided Consolidated E-Way Bill tab, a new window opens where you need to choose client first and now click on the E-Way Bill tab.
- To include new Bill information, the user requires to include a Respective receiver, supplier, and vehicle information.
ADD
- After furnishing the information, go to the E-Way Bill tab again and click as shown below on the Add button.
- A new window opens where the user chooses from Rail, Road, Ship, and Air.
- Now choose the From State as provided in the drop-down menu, then furnish the details about from where the vehicle starts and what is the vehicle number.
- Click on the given Add button, a new window opens mentioning Bill information in a grid. Choose the multiple bills from a grid and click on provided Select button as mentioned below.
- By clicking on the Add button, a new window opens where you can include multiple E-Way bills to issue the single consolidated E-Way bill.
- Then chosen bills are included in the E-Way bill listing.
- To save the data, click on the provided Save button.
- Now the information is available in red colour which means they are saved and not uploaded yet.
- To save the issued E-Way bill, click on the provided Generate Consolidate E-Way Bill button. A new window opens to save the JSON file.
- A new window pops-up to show successful generation.
- Another pop-up window opens just after that asking do you want to upload the JSON.
- When you click on the provided Yes button, a new window opens where a user is required to furnish captcha and credential information.
After all the process, when the E-Way bill is successfully uploaded, it appears in Green colour instead of red colour.
- With the Print facility, a user can print the uploaded bill information.
- To print, click on the provided Print Button. A new pop-up window appears and user furnishes the captcha and credential information.
- After all, the pop-up box appears showing a message as below.
- The user can preview by clicking on the Yes button as displayed.
Re-Generated
- On clicking the Re-Generated button, a new window appears where a user chooses the mode and reasons such as Due to Transhipment and Due to break-down and others. Further, enter the information such as Vehicle No., State of change, etc.
- When the user clicks the Submit button, a new box appears asking “do you want to re-generate the E-Way bill.”
- User clicks on the Yes button and further has to enter captcha and credential information in a newly opened window.
User clicks the provided Process button, a new window appears asking “Are you sure to Re-Generate Cons. EWB on E Way Bill Portal”.
- After completing all the process, the print preview concerning re-generated bill is shown.
- Finally, a re-generated bill is shown in a blue colour scheme in the grid.
