All About MCA DIR 3 KYC Form with Due Date and Penalty

Director identification number (DIN) refers to a unique identification number allotted to an individual who is willing to be a director or is an existing director of a company. DIN is obtained by filing an application in eForm DIR-3, which was initially a single-time process to be carried out by the one who wishes to become a director in one or more than one company.

• Latest Update in Form DIR-3 KYC Under MCA
• Who Needs to File e-Form DIR 3 KYC?
• Due Date and Penalty for Not Filing DIR 3 KYC Form
• Documents Required to File DIR 3 KYC Form
• Type of DIR-3 KYC Filing
• Process to File DIR 3 KYC Form
• FAQs on DIR-3 KYC and DIR-3 KYC Web Form

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However, now with an update in MCA’s registry, it becomes mandatory for all directors having DIN to submit their KYC details in e-Form DIR 3 KYC every year.

Latest Update in Form DIR-3 KYC Under MCA

• Individuals can update their mobile number or email address again during the financial year, beyond the initial update allowed. This requires submitting an e-form DIR-3 KYC with a processing fee of ₹500. Read notification
• The web-form DIR-3-KYC-WEB and DIR-3-KYC e-form due date has been extended to 15th October 2022 without a late fee. Read Circular

Important Update by MCA – “DIN holders of DINs marked as ‘Deactivated’ due to non-filing of DIR-3KYC/DIR-3 KYC-Web and those Companies whose compliance status has been marked as “ACTIVE non-compliant” due to non-filing of Active Company Tagging Identities and Verification (ACTIVE) e-form are encouraged to become compliant once again in pursuance of the General Circular No. 11 dated 24th March 2020 & General Circular No.12 dated 30th March 2020 and file DIR-3KYC/DIR-3KYC-Web/ACTIVE as the case may be between 1st April 2020 to 30th September 2020 without any filing fee of INR 5000/INR 10000 respectively.”

Who Needs to File e-Form DIR 3 KYC?

According to the recent announcements by MCA, directors are required to submit their KYC details to the MCA if they meet the below-mentioned conditions:

• As per the announcement by the MCA department, any director whose Director Identification Number (DIN) was approved by 31st March 2018 must submit his KYC details. Moreover, the disqualified directors are also required to follow this procedure.
• Every director who has been allocated a DIN on or before the end of the financial year and whose DIN has been approved shall file form DIR-3 KYC before 30th September of the following financial year.
• For Example, The DIN or Director Partner Identification Number (DPIN) holders and directors assigned DPIN by 31st March 2023 need to complete the eForm DIR-3 KYC by 30th September 2023.

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Things to keep in mind while filing e-Form DIR-3 KYC

• Director will have to provide their mobile number and email id while filing this e-form. This information will be verified by a One-Time-Password (OTP)
• Directors will have to use their digital signatures for filing this e-Form
• Directors will have to ensure that the e-Form is certified by a Chartered Accountant or Cost Accountant or Company Secretary, practising the profession

Type of DIR-3 KYC Filing

The DIN holder can file and update their DIR-3 KYC details through e-Form and web services for the previous financial year. These are two types and details mentioned below:

KYC Details Update Via e-Form DIR-3

The web services are available to the DIN holder who has previously submitted the e-Form DIR-3 KYC in the past financial years and also does not require an update in KYC details and can make annual KYC updation.

KYC Update via Web Services of DIR-3

The holder of DIN filing the KYC details in the initial period as per the MCA should file the details of KYC via the e-Form DIR-3 KYC and the web services access is not available to the person, also the DIN holder needs to update the KYC via the e-Form DIR-3 KYC if the update has to be updated. There is no access to the web services for the updation of DIR-3 KYC.

Due Date and Penalty Charges for Not Filing DIR 3 KYC Form

When a director fails to file the e-Form by the due dates (or extended due date) on MCA 21 portal, the DIN of such director is marked as ‘Deactivated due to Non-filing of DIR-3 KYC’ by the department. In such cases, the director can re-activate his DIN by filing the missed out e-Form DIR-3 KYC after paying a late fine of INR 5,000.

Note:

E-Form	Purpose of Form	Timeline	Last Date to File	Remark
DIR-3 KYC	KYC of Directors	Annual Compliance	30th September 2025	Every individual who holds DIN as on 31st March 2024 and who has not filed DIR 3 KYC form previously or there is a change in email id and mobile number.
DIR-3 KYC Web	KYC of Directors	Annual Compliance	30th September 2025	Every individual who has previously filed form DIR-3 KYC and there is no change in email id and mobile number.

Documents Required to File DIR 3 KYC Form

• Details of Nationality
• Details of citizenship like gender, date of birth, etc.
• Permanent Account Number (PAN)
• Passport (compulsory when DIN holder is of foreign nationality)
• Driving License
• Aadhaar card
• Personal Mobile and Email ID
• Proof of Residential address.
• Voters Identity card

Besides, the above-mentioned documents, directors must also be prepared with the following things:

• His digital signature to file the form
• Attestation of the above-mentioned documents by CA, CS, or Cost Accountants who are practising the profession. Attestation by the prescribed authorized person in case of Foreign nationalities
• A declaration made by them (applicant/director) properly attested by CA, CS, or Cost Accountants who are practising the profession

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Step-by-step Process to File DIR 3 KYC Form

Step 1: Download the form

• The first and foremost step is to download the DIR-3 KYC form from the MCA website

Step 2: Fill in the DIN details

• Directors must fill in the DIN in the KYC form, whose status is ‘Approved’
• Directors with deactivated DIN because of non-filing of KYC Forms, can fill the form after the prescribed due date by paying late filing charges

Step 3: Furnish the Required Details in the DIR- 3 KYC Form

Name & Relevant Credentials

The applicant must fill in his first & last name and also the first & last name of his father. Few points to be kept in mind:

• Director must enter his name which is mentioned in his PAN
• The address furnished in the form will be authenticated with the PAN database
• Single alphabets, Acronyms, and Short forms are not permitted

Nationality

• A director needs to declare his nationality
• Directors with foreign nationality must declare the nationality mentioned in their passport

Age Declaration

A director must enter his date of birth (DOB) in the DD/MM/YYYY format. Age declaration is mandatory because a person below the age of 18 years is ineligible to file this application.

Address

A director must mandatorily enter his permanent residential address and attach proof of permanent address. When the current residential address is different from the permanent residential address, it becomes compulsory to furnish the current residential address.

Note: A foreign pin code can be furnished only when the state selected is “NA”.

Step 4: PAN Verification

Permanent Account Number (PAN) verification is mandatory. First, a director must enter his PAN and then click on the ‘Verify income-tax PAN’ button. Then, the system verifies the details of the director on the basis of the PAN card number.

Note: The PAN furnished in the form should match the PAN mentioned in the DSC for successful authentication. In case when foreign nationals do not have a PAN, the name furnished in the form must match the name mentioned in the DSC for successful authentication.

Step 5: Update Contact Details and Verify OTP

• A director must update his contact details by entering his mobile number and e-mail address, which gets verified through an OTP
• When a director enters these contact details, he needs to get them verified through an OTP by clicking on the ‘Generate OTP’ button after the submission of these details. Separate OTPs are sent for mobile numbers and email addresses
• Only the directors who are not residents of India are allowed to enter the country codes other than +91/91/0
• It should be noted that an OTP will successfully be sent to the mobile number & email address for a maximum of 10 times/day and twice in 30 minutes against one form

Attested Attachments are to be made

Below-mentioned documents must be attested to and uploaded by an applicant.

• Proof of Permanent address
• Other attachments needed under some conditions include
• Proof of present address
• Copy of Aadhaar Card
• Copy of Passport

Note: Any other attachments must be digitally signed by the applicant.

Step 6: Authentication of e-Form

Directors must ensure that the e-Form is authenticated which means it is digitally signed by a Chartered Accountant/Cost Accountant, or a Company Secretary, practising the profession. Furnishing the details of the practising professional along with their digital signature is a crucial task that can not be avoided.

• Click on the ‘Submit’ button, after a comprehensive proofread.

Procedure after e-form submission

Step 7: SRN Generation

Once the e-Form DIR-3 KYC is submitted successfully, an SRN is generated and allotted to the user for future use correspondence with the MCA.

Step 8: Email communication

The applicant will receive an email that acknowledges the receipt of the form on his personal email ID.

Solved! Queries for DIR-3 KYC & DIR-3 KYC Web Form Under MCA