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Simplified New Invoice Management System Under GST

New Invoice Management System (IMS) for Simplifying GST Compliance

The GST portal has enabled a new invoice management system (IMS) to facilitate invoice corrections and revisions from October 14th, 2024. The IMS enables recipients to review and approve or reject invoices submitted by vendors in GSTR-1, IFF, or 1A.

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    What is an Invoice Management System?

    Recipients can accept, reject, or hold invoices in IMS. In their GSTR-2B, the accepted invoices would prompted and the rejected or due invoices shall not. If there is no measure opted then the invoices are considered accepted.

    The suppliers would be required to address any revisions or corrections before filing GSTR-1 or GSTR-1A. The supplier’s GSTR-3B obligation shall be affected when the recipients reject invoices or credit notes in the forthcoming durations.

    The system would have the objective to rectify the precision and compliance in the GST reporting, mandating the recipients to opt the timely measures and maintain the records. The automated and manual measures along with compliance with section 16(4) of the CGST act are important for accurate tax management.

    Latest Update

    Invoice Management System Features

    Manage Invoices in Real Time: The assessee can view and choose action on invoices uploaded via suppliers in real time. The system permits the businesses to handle their invoices efficiently, assuring that no ITC entitled is absent or claimed erroneously.

    Supplies of Inbound and Outbound: Two sections are been furnished by the IMS dashboard one to manage the inward supplies (invoices from suppliers) and the other for the outward supplies (invoices issued before the customers). The outward supplies section will be available, and the inward supplies can be handled quickly.

    Improve ITC Accuracy: IMS furnishes a chance to scrutinize invoices before they are regarded for ITC claims. The accepted invoices shall contribute to the ITC computation in GSTR-2B while rejected invoices shall not be included in the ITC pool.

    Decisions on invoices:

    Deemed Acceptance: If no action is been undertaken via the assessee the system automatically considers the invoices as accepted on the generation of GSTR-2B dated the 14th of every month.

    Flexible Calculating of GSTR-2B: The assesses can carry on to edit their measures on invoices even after the draft GSTR-2B is generated. If a taxpayer modifies any information after the 14th of the month, they need to recalculate GSTR-2B before submitting GSTR-3B.

    Functionality in Bulk Action: To streamline extensive transaction volumes, IMS enables taxpayers to simultaneously accept, reject, or flag multiple invoices as pending. A bulk selection feature guarantees efficient handling of numerous invoices.


    IMS Dashboard New Guidelines for Deemed Acceptance and Record Handling

    Updated guidelines for managing the records on the Invoice Matching System (IMS) dashboard have been introduced by the Goods and Services Tax (GST) framework to rectify the clarity and facilitate the GSTR-2B reconciliation procedure.

    All New Highlights

    Such measures can decrease discrepancies in GST compliance, which makes it simpler for businesses to handle the ITCs and facilitate their tax filing process. The tax professionals suggest analyzing the IMS dashboard records to prevent the Deemed Acceptance and ensure precise record keeping.

    What is The Way to Use the IMS?

    Access the GSTN Official Portal: Log in to the GST portal (www.gst.gov.in), navigate to Services > Returns > Invoice Management System (IMS), and view the available invoices.

    Consider Inbound Supplies: The inward supplies notified from the suppliers are classified into accepted, rejected, pending, or no-action-taken invoices. The assesses are authorized to filter such records based on distinct criteria like GSTIN or invoice date.

    Take Action: Choose the invoices you want to act on. You can individually or in bulk accept, reject, or keep them pending. Tap on the save button to finalize your decision after selecting the action.

    Download Records and Documents: IMS furnishes a typical Excel download option for the assesses to analyze their invoices offline.

    In What Way Does the IMS (Invoice Management System) Work Under GST?

    Once a supplier saves an invoice in their GSTR-1 then the same would appear in the IMS dashboard of the recipient assessee.

    The recipient could choose to accept, reject, or leave the invoice pending.

    Accepted invoices would automatically become the portion of the receiver’s GSTR-2B as eligible ITC, which would then populate in their GSTR-3B for the respective tax duration.


    When there has been no measure towards an invoice, the same would be regarded as accepted and comprised in GSTR-2B.

    This system would ensure that merely the genuine and verified invoices would contribute to the ITC claims lessening the errors and discrepancies in tax filings.

    Major Points

    IMS Provides Numerous Benefits for GST Taxpayers

    Let’s follow a few important new Invoice Management System (IMS) offers, which provide several advantages to taxpayers.

    IMS Impact in GSTR-2B and GSTR-3B

    Draft GSTR-2B Generation: The system on the 14th of March of each month shall generate a draft GSTR-2B for the taxpayer along with all the accepted and no action chosen invoices. The same draft could be regarded as the final GSTR=2B if no additional measures are opted.

    Recomputing GSTR-2B: If on the invoices any measure is taken after the draft is generated then the assesses are needed to recompute their GSTR-2B before GSTR-3B filing to show the updated ITC information.

    What Does the Same Mean for the Software Companies and GST Authorities?

    The IMS depicts a transformation in the tax filing process that requires software companies to adapt their systems to align with the same new operationality.

    The IMS for the tax authorities furnishes a clear and reliable system to track the ITC claims, which is directed to future automation opportunities.

    AI-driven analysis and automated dispute resolution features can be feasible.

    Tax experts remarked that the new advisory from GSTN shows a complete overhaul of the tax filing procedure.

    It is tough to have a transition, however, it is important to adapt to the rising statutory environment.

    Tax experts stressed that the same move can make the way for the forthcoming advancements in the GST system along with AI integration and rectified fraud detection.

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