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Simple Guide to File Every GST Return Online for Taxpayers

How to File GST Returns Online?

Implementation of GST is a significant taxation reform in India which emerged with a mission of “One Nation One Tax” in the year 2017. 

GST has simplified the tax return filing process by integrating the sellers’ and buyers’ information about goods & services. GST council along with the finance ministry came up with a mechanism of GSTN (goods and services tax network) where all the details about invoices, buying, selling, date, and location are duly reported by the taxpayers. 

This serves as a smooth platform for taxpayers registered under GST to get interlinked and easily avail and file the GST return form, claim ITC and so on, all in accordance with the taxpayers’ category they fall under.

Note: Taxpayers are advised to download their GST return data before the seven-year retention period ends. View More

What are GST Returns?

Goods and services tax is an indirect tax applicable from July 1st, 2017 across India. Under the GST returns, the taxpayers running their firms and business across India, whether it is interstate or intrastate, are liable to file for GST returns as prescribed by the GST council and indirect tax department. GST return is the filing of taxes through GSTR forms according to the slabs and eligibility criteria.

Who Should File GST Returns?

GST returns must be filed by every business unit whose turnover exceeds 20 or 40 lahks (Optional) annually. Taxpayers are also supposed to go through various eligibility criteria for different slabs.

What are the Types of GST Returns?

There are 11 types of GST returns drafted for different categories of taxpayers and business units:

Return formWho should file the return and what should be filed?The due date for filing returns
GSTR 1 (up to 1.5 crores)The registered taxable supplier should file details of outward supplies of taxable goods and services as affected.13th of the month succeeding quarter
Form GSTR 1 (More than 1.5 crores)The GST council has also released the form GSTR 1 for taxpayers having a turnover of more than 1.5 crores. The due date for filing this GSTR 1 is different from another.11th of the Next Succeeding Month
GSTR 1 IFF Quarterly Filing as per QRMP SchemeGSTR 1 form IFF quarterly filing is specifically for the taxpayers under the QRMP scheme as per the compliance for the taxpayers falling under the QRMP scheme.13th of the subsequent month
GSTR-2The registered taxable recipient should file details of inward supplies of taxable goods and services claiming the input tax credit (Currently Filing facility of GSTR-2 is not available on the portal)15th of the subsequent month.
GSTR 2BGSTR 2B is an auto-populated form based on GSTR 1 for ascertaining the mismatch within the input tax credit and for matching purposes in the future on a static basis.
GSTR-3BThe registered taxable person should file the monthly return on the basis of the finalization of Summarized details of outward supplies & inward supplies plus the payment of an amount of tax.20th of the subsequent month.
GSTR-3BGSTR 3B has been divided into 2 subcategories with a turnover of more than 5 crores and turnover up to 5 crores (optional) and has quarterly filing for all the taxpayers under the GSTR 3 B compliance.20th of the subsequent month and 22nd and 24th of the month succeeding quarter

Category A: Chhattisgarh, Madhya Pradesh, Gujarat, Maharashtra, Karnataka, Goa, Kerala, Tamil Nadu, Telangana or Andhra Pradesh or the Union territories of Daman and Diu and Dadra and Nagar Haveli, Puducherry, Andaman and Nicobar Islands, and Lakshadweep.

Category B: Himachal Pradesh, Punjab, Uttarakhand, Haryana, Rajasthan, Uttar Pradesh, Bihar, Sikkim, Arunachal Pradesh, Nagaland, Manipur, Mizoram, Tripura, Meghalaya, Assam, West Bengal, Jharkhand or Odisha or the Union Territories of Jammu and Kashmir, Ladakh, Chandigarh, and New Delhi.
GSTR-4The composition supplier should file the annual return for depositing payment30th April
GSTR-5Return for the non-resident taxable foreign taxpayer13th of the subsequent month
GSTR-5AReturn for the OIDAR20th of the subsequent month
GSTR-6Return for input service distributor13th of the subsequent month
GSTR-7Return for authorities carrying out tax deduction at source10th of the subsequent month
GSTR-8E-commerce operators or tax collectors should file details of supplies affected and the amount of tax collected10th of the subsequent month
GSTR-9The registered regular taxpayer should file an annual return31st December of the next fiscal year
GSTR-9A
(Suspended)
The composition traders should file an annual return31st December of the next fiscal year
GSTR-9CTurnover Above 5 crores (Regular Taxpayers) in a Particular FY31st December of the next fiscal year
GSTR-10The taxable person whose registration has been cancelled or surrendered should file the final returnWithin 3 months of the date of cancellation or date of cancellation order, whichever is later
GSTR-11The person having UIN claiming the refund should file details of inward supplies28th of the month, following the month for which the statement was filed

The Process to File GST Returns Online

All the taxpayers may vary from manufacturers & suppliers to retailers & consumers, and have to file GST returns every year.  In the digital era, the government is also pressing pedals towards innovation & automation and has started facilities for e-filing or online filing of GST returns on the common GST portal. 

The returns can be filed online through applications & software introduced by the Goods and Service Tax Network (GSTN). These innovative facilities by the government automate the filing process and auto-populate the details in GSTR forms. 

Steps to File the GST Return Online Are as Follows:

Points to Ponder Before Filing the GST Returns

Taxpayers’ Category for GST Returns Filing

Note:

Who is a Regular Taxpayer Under GST?

Regular taxpayers under GST are the persons who own a business in a state/UT and involve in the supply of goods and services. Currently, there are two forms which are to be filed by the regular taxpayer i.e. GSTR-1 and GSTR-3B. GSTR-1 accounts for outward supplies & GSTR-3B is for Summarized details of outward supplies & inward supplies plus the payment of an amount of tax data to be filed on or before the 20th of the succeeding month.

What is GST Return Form 1?

This is the first GST return form every taxpayer is required to furnish 11th of the succeeding month for a given tax period. The form is documented with outward supplies made by the taxpayers. The GSTR-1 contains 13 heads under it and is important as it helps in credit matching and the future flow of the tax credit. According to the latest announcement from the GST council, taxpayers with a turnover of less than 1.5 crores have to file GSTR-1 quarterly while taxpayers with a turnover of more than 1.5 crores have to file monthly returns.

How to File GST Form 1?

As discussed, there are 13 different parts under the GST Form 1, which need to be filled properly by taxpayers with details related to the outward supply of goods & services.

For parts 1 to part 3 in GSTR 1, the taxpayers must fill in the details like GSTIN, name, and gross turnover for the preceding financial year. Moving forward in part 4 of the GST Form 1, the taxpayers must provide details about all the taxable supplies done by the organization in three different sections 4(A), 4(B), and 4(C). Details regarding the outward inter-state supplies must be filed in part 5 whereas zero-rated supplies and all deemed exports need to be entered in part 6 of the GSTR 1 by taxpayers.

More Info About GSTR 1 Form

In part 7, details of taxable supplies to the unregistered person need to be filled by taxpayers whereas filling part 8 requires details about nil-rated, exempted and non-GST outward supplies. In part 9 and part 10 of the GST Form 1, the taxpayers are required to provide information regarding any amendments made to the taxable outward supplies to an unregistered individual for the current and previous tax period respectively.

All the details of advance received and adjusted for the current/given tax period needs to be filled by taxpayers in part 11 under 11A & 11B subsection. In parts 12 and 13 of GSTR 1, the HSN-wise summary of all the taxable supplies and documents released during the given tax period needs to be filled respectively by taxpayers. Get a full guide to GSTR 1 filing.

What is GST Return Form 2?

The GST return form 2 accumulates all the information of inward supplies to the buyer and recipient of goods and services furnishes this information. The GSTR-2 is filed by every taxpayer before the 15th of the succeeding month for a given tax period. There are 13 heads to fill carefully under GSTR-2 because the information will reflect in the seller forms and the information should be matching with the information provided by the seller.

Note: Currently, the Filing facility of GSTR-2 is not available on the portal

What is GST Return Form 3B?

This GST return consists of Summarized details of outward supplies & inward supplies plus the payment of an amount of tax data to be filed on or before the 20th of the succeeding month. By filing GSTR-3B the taxpayer gets the information about provided the input tax credit and payable tax amount.

How to File GST Return Form 3B?

As discussed, GST Return Form 3B must be filed mandatorily by all the registered taxpayers, which is a consolidated monthly return form. Recently, the filing procedure of the GSTR-3B Form has been simplified by the GST council for taxpayers having no business as they have to file nil returns. There are seven easy steps for filing GST Return Form 3B.

In step 1, GSTIN ID and legal name must be entered by the taxpayer whereas step 2 requires the taxpayer to fill in details of all outward and inward supplies liable to reverse the change. Further, the taxpayers must fill in details of inter-State supplies made to composition taxable persons, unregistered persons, and UIN holders in step 3.

Additional Details About GSTR 3B

At step 4, the ITC eligible box containing all the input tax credit demand from the taxes paid is available to taxpayers. In step 5, details regarding the nature of supplies, inter-state supplies, intra-state supplies, and their calculations must be filed. For taxpayers, step 6 is most important while filing GST return 3B Form as it requires details like integrated tax, central Tax, and State/UT tax Cess from taxpayers. In the last step, the taxpayers must provide information about TDS/TCS credit in a proper format. Know about the complete GSTR 3B filing guide

What is GST Return Form 9?

This covers the information on annual tax paid under GST by the taxpayer. GSTR-9 is an accumulation of all the tax paid so it is filed before 31st December of the next financial year related to a given tax period. It contains the information of GSTR-3 filed for all 12 months. For filing GST returns GSTR-9 taxpayers must be having information on inward or outward supplies, tax paid under various heads as under CGST, IGST, and SGST, and total turnover with audit details.

How to File GST Return Form 9?

As discussed, GSTR 9 is an annual GST return form that must be filed by regular taxpayers before 31st December of a given financial year. Missing the due date of GSTR 9 may levy a penalty of INR 200 per day. The filing procedure of GSTR 9 can be done in six different parts with no revision facility on the GST portal.

In part 1, the taxpayer must submit basic details in three different sections under four tables. The basic details include GST IN, legal name, and the trade name of the taxpayer. In part two, the taxpayers must provide details of inward supplies under 4A to 4N subsection whereas details of outward suppliers need to be filled in under the 5A to 5N subsection.

Further, part three of the GST 9 return form requires the taxpayers to fill in details of ITC under 6A to 6O subsection for the given financial year. In part four, the details of tax paid as declared in returns for the preceding financial year must be filed. In part five, the taxpayer must show particulars of transactions that were made in a previous fiscal year whereas the last part requires taxpayers to fill in other important information, e.g., an aggregate value of refunds claimed, sanctioned, rejected, etc. in 15A to 15G subsection. Continue reading about the simple guide to GSTR 9 filing online

Note: Filing of form GSTR-9 for those taxpayers who (are required to file the said return but) have aggregate turnover up to Rs. 2 crores made optional for the said tax periods for FY 2020-21 by GST Council 43rd meeting. Read Official Press Release

Amendments in section 35 and 44 of CGST Act made through Finance Act, 2021 to be notified. This would ease the compliance requirement in furnishing reconciliation statement in FORM GSTR-9C, as taxpayers would be able to self-certify the reconciliation statement, instead of getting it certified by chartered accountants. This change will apply for Annual Return for FY 2020-21 onwards.

The filing of annual return in FORM GSTR-9 / 9A for FY 2020-21 onwards to be optional for taxpayers having aggregate annual turnover upto Rs 2 Crore.

The reconciliation statement in FORM GSTR-9C for the FY 2021-22 will be required to be filed by taxpayers with annual aggregate turnover above Rs 5 Crore.

What is GST Annual Audit Return Form 9C?

GSTR 9C Annual Audit form is for all taxpayers having a turnover of more than 2 crores in a given financial year. The form is filed by on or before 31st December on a given FY. The GSTR 9C form is also accompanied by the certification of Audit and the reconciliation statement of all the tax liabilities and tax payment details of the financial year. It is mandatory for taxpayers having a turnover of more than 5 crores to file the GST return 9C form along with the reconciliation statement and certification of an audit.

How to File GST Return Form 9C?

All taxpayers must file GSTR 9C annual audit return form to avoid the penalty of INR 200 per day. As per the CBIC, the current due date of GSTR 9C is 31st December 2022 for eligible taxpayers. For the filing of the GSTR 9C annual return form, the taxpayers must complete the five steps properly.

In step one, the taxpayer needs to fill in basic details like GSTIN number etc. in the form. For part two and part three, the taxpayers must provide reconciliation details of turnover declared in the audited annual financial statement (5A to 5R subsection) and taxes paid (9A to 9R subsection).

Further, in step four, the reconciliation details of ITC must be filed by taxpayers under the 12A to 12F subsections. In step five, the auditor’s recommendations on the additional liability on taxpayer due to non-reconciliation needs to be filled in properly. Keep continuing online GSTR 9C audit form filing

Who is a Composition Taxpayer Under GST?

To provide relief to small and medium enterprises the government has come up with a composition scheme where registered business under the composition scheme needs to file GSTR-4 in an annual and GST CMP 08 in every quarter for payment deposition instead of multiple GST returns in a month like normal businesses. There is a criterion for registering under the scheme i.e. the turnover of registering businesses should not be more than INR 1.5 crore.

What is GST Return Form 4?

It is for the composition vendors (who are registered under the composition scheme). The form is furnished annually for a particular financial year. The taxpayer files the information of sales and purchases made in an annual and tax paid through GST CMP 08 form under the composition scheme on the next 18th date of the quarter.

How to File GST Return Form 4?

All the registered taxpayers under the composition scheme must file the GSTR 4 form annually to avoid penalty (INR 50/per day) and interest (18%) due to late/non-payment. GST 4 return form is divided into 13 sections, but it is not mandatory to fill all sections.

For parts 1 to part 3, the taxpayers must provide basic details like legal name, GSTIN etc. In part 4 and part 5, the taxpayers must provide information for taxable inward supplies and amendments made into them respectively. Similarly, the details for taxable outward supplies and amendments made to them should be submitted by taxpayers in parts 6 and part 7 of the form.

The consolidated statement of advances paid/Advance adjusted must be filled in part 8 by the eligible taxpayers. Details related to the tax credit received, paid, TDS interest, and refund claimed from the electronic cash ledger must be filled in by taxpayers in parts 9, 10, 11, and 12 respectively. Full guide to GSTR-4 form online filing.

What is GST Annual Return Form 9A?

GSTR 9A form is an annual GST return form for all the composition scheme dealers who have an annual turnover of less than 1 crore under the goods and service tax scheme. The form for composition scheme dealers includes all the yearly details of GST having transactions based on CGST, SGST and IGST. All the tax paid and liability details of that particular financial year are given in the GSTR 9A form for the composition scheme taxpayers

Note: GSTR 9A annual return filing is suspended.

How to File GST Annual Return Form 9A?

It is mandatory for all the registered composition taxpayers to file the GSTR 9A form on or before 31st December for the current year to avoid the penalty of Rs. 200 per day due to late payment. The CBIC department has suspended the GSTR 9A form for the composition taxpayers. As per the replacement of GSTR 9A, taxpayers are required to file GSTR-4 as an annual return form. GST 9A return filing procedure consists of five different parts and is subdivided into 17 sections.

For part one, the basic details like GSTIN, trade name, etc. must be filled in by taxpayers whereas part two requires details of taxable outward and inward supplies. For part three, details of tax paid as declared in returns must be submitted for the given financial year by taxpayers.

Further, in part four, the taxpayers must provide particulars of the transactions, e.g. differential tax paid etc. for the previous fiscal year as declared in returns of April to September of the current fiscal year or up to the date of filing an annual return for the previous fiscal year, whichever is earlier. In part five, the other vital details like total return claimed, rejected, pending, late fee payable, etc., must be provided. Get full details of the GSTR 9A annual form online filing.

Who is a Non-resident Taxpayer Under GST?

The Non-resident taxpayer under the GST regime is the person/business not owning the business in India but supplying goods and services to the country for a short period of time. All these non-resident taxpayers will have to file their tax returns through the GSTR-5 form.

What is GSTR 5 Return Form?

The information in GSTR-5 is furnished by non-resident taxpayers for the purchases and sales they made in India whether online or offline. GSTR-5 also avails the detailing about the available tax credit, tax paid and remaining stocks for the NRI. The form needed to be furnished by the non-resident taxpayer before the 13th of the succeeding month for a given tax period.

How to File GST Return Form 5?

All the registered non-resident taxpayers/foreigners must file the GST Return Form 5 on or before the 20th of the succeeding month for a particular tax period or seven days before the registration validity period, whichever is earlier to avoid the penalty (INR 50/per day) and interest (18%) due to late/no payment.

For filing GSTR 5 Form, non-resident taxpayers have to fill in important tax details in 12 different tables. In table 1 and table 2, the taxpayers must provide basic details like legal name, GSTIN, etc. From table 3 to table 5, the taxpayers must fill in information for imported goods, amendments to imported goods (if any), and B2B outward suppliers respectively.

More Info About GSTR 5

For table 6 to table 8, the non-resident taxpayers must mention details about B2B inward suppliers, supplies to an unregistered person, and B2B & B2C interstate supply modifications (if any) respectively. In table 9 to table 12, the information related to total payable liability, total paid taxes, and interest & late fee payable/paid must be mentioned by the taxpayer. Click for the GSTR-5 filing guide.

GSTR 5A GST For Non-Resident OIDAR Service Providers

Non-resident OIDAR service providers are required to file GSTR 5A. All business that uses the internet as a medium to carry out their business operations comes under the OIDAR services category. This type of business has to file GSTR 5A and is required to file the tax return on par with other business units. The due date for filing GSTR 5A is the 20th of every succeeding month. It is mandatory for GSTR 5A registered to file the tax return and to get their GSTIN.

Who is the Input Service Distributor Under GST?

An input service distributor is an office of the supplier of goods and/or services that receives tax invoices issued by other suppliers towards receipt of input services and/or goods and issues a prescribed document for the purposes of distributing the credit of GST to its units. The input tax distributors have to select GSTR-6 for their GST filing.

What is GSTR 6 Return Form?

The GSTR-6 is filed by ISD every 13th of the next month for a given tax period. It includes all the information regarding inward supplies made to the registered taxpayer. It also contains the information of input tax credit which is distributed among the organizations under ISD.

How to File GST Return Form 6?

The registered input service distributors (ISD) must file the GST Return Form 6 timely to avoid penalty (INR 50/day) and interest (18%) due to late payment. There are 11 different sections/tables in GSTR 6 Form that must be filled by the ISD properly. In table 1 and table 2, the ISD must enter basic details like GSTIN, name of taxpayer, etc.

More Details About GSTR 6

ISD must also provide details for the input credit received, eligible/ineligible ITC for the given tax period, and available credit under CGST, SGST, and IGST in table 3 to table 5 respectively. Further, any changes made in table 3 must be mentioned in table 6.

Details for ITC reclaim/mismatch, ITC distribution, ITC redistribution (if the distribution is wrong), late fee payable, and refunds must be mentioned separately in table 7 to table 11 by the ISD. Help guide for filing GSTR-6 form.

Who is a TDS Taxpayer Under GST?

TDS taxpayers are persons/authorities eligible to deduct TDS on payments made to registered vendors or businesses towards purchases made from them. Every TDS taxpayer has to file their taxes through the GSTR-7 form.

What is GST Return Form 7?

Every tax deductor should file the GSTR-7 form on the 10th of the succeeding month for a given tax period. It covers all the details of TDS made under IGST, CGST, and SGST along with the supplier information and details of the source where tax was deducted.

How to File GST Return Form 7?

Every registered TDS taxpayer must file the GSTR 7 timely to avoid the 18% interest on the payable tax and a penalty of INR 50 per day (with a maximum cap of INR 5000). The filing procedure of GST Return Form 7 is simple and includes eight different tables/sections that must be furnished with the required details. The taxpayers must provide basic details like trade name, legal name of the deductor, etc. in table 1 and table 2.

Further, the information related to tax deducted at source, amendments in TDS, TDS deducted & paid, interest & late fee, returns claimed from electronic cash ledger (ECL), and debit entries in ECL must be filled separately in table 3 to table 8 by TDS payers. A further step-by-step guide for filing the GSTR-7 form.

Who is a TCS Taxpayer (E-commerce Operator) Under GST?

E-commerce operators are online business operators registered under Model GST law and provide the platform for vendors and customers for the supply of goods and services. For TCS taxes, they should file the GSTR-8 form on the Indian government GST portal.

What is GSTR 8 Form?

The form details are furnished by an e-commerce operator for the tax collected at source information. The e-commerce operators are registered under the GST regime for tax collection at source. It has to be filed by every e-commerce operator before the 10th of the next month for a given tax period. It is required to file all the details of supplies made to a registered or unregistered person through an e-commerce portal along with tax paid and payable information.

How to File GST Return Form 8?

The registered TCS taxpayers/e-commerce companies may have to face a penalty of INR 50 per day (CGST + SGST) along with 18% interest on the payable GST tax if they fail to file the GST 8 return Form on the due date, i.e.,10th of the succeeding month. There are nine different parts/tables under GSTR-8 that must be filled accurately by the TCS taxpayers. In tables 1 & 2, the basic details like GSTIN must be filled.

Further, the details of suppliers through an e-commerce portal, any amendment to supplies, TDS interest details, TDS interest payable/paid, refund claims, and debit entries in the cash ledger for TCS/interest payment must be filled separately in table 3 to table 9 respectively. Understand how to file the GSTR-8 form.

For Final Return (If Registration of Business has Cancelled) – GSTR-10

GSTR-10: It is furnished by the registered taxpayer in a particular situation such as cancellation or surrender of GST registration. The reason for the GST cancellation can be anything like the closing of a business voluntarily or by a government order. The taxpayer is needed to file the final return form within 3-months of the cancellation order with the details of tax paid, and payable, and input tax credit information.

How to File GST Return Form 10

The GSTR-10 Form must be furnished by only the taxpayers, whose registration is cancelled or voluntarily surrendered. Details like GSTIN, Legal Name, business name, and address are auto-populated while filing the GST 10 return Form.

The other information that needs to be furnished manually by the registered person includes ARN, UID, date of cancellation order, particulars of closing stock, and the effective date of surrender. Guide to GSTR 10 online filing

Who is a UIN Holder Under GST?

UIN holders own a unique number assigned by GST Council and the UIN status is given to specialized agencies of UNO or organizations registered under the UN act 1947, multilateral financial institutions, and the person who is granted the status of UIN on the commissioner’s consent.

What is GSTR-11 Form?

The GSTR-11 is furnished by UIN holders (registered under the GST regime and having a Unique identification number) when they purchase products during the month. By filing GSTR-11 for inward supplies made by UIN holders, they get a refund for the taxes they paid on purchases made in India. UIN holders file the GSTR-11 before the 28th of the succeeding month for a given tax period.

How to File GST Return Form 11?

UIN holders, e.g., an agency part of United Nations Organizations must file the GSTR-11 Form on time to avoid 10% interest on payable taxes as well as a penalty of INR 50 per day starting from the due date. GST 11 return form comprises four different parts/tables.

In Tables 1 & 2, basic details like UIN, name, etc., need to get filled in by taxpayers. In table 3, the taxpayers must submit information about inward supplies whereas details regarding refund amount should be filled in table 4. After furnishing all such information, the taxpayers must verify their authenticity by signing the form electronically on the GST portal. Click for the GSTR-11 form filing guide.

Late Fees for Not Filing GST Return on Time

When the GST returns are not filed on time by the taxpayers, a late fee along with interest is imposed on them. 

Late Fees for Annual Return Filing

Late fee for Monthly/Quarterly GST Return Filing

Interest Applicable on Defaulter

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