GST is an added advantage to the tax compliance of the nation with its dynamic applicability in the current environment of the fast-paced economy. There is an urgent need for action on the processing and feasibility of GST to be usable in every industry and small business alike. There are some must-have features which are needed in every GST-compliant software to create hassle-free operation in the e-filing of GST returns.
We provide both variants of GST software i.e. Desktop as well as Online to cater to the needs of our clients accordingly. For the same purpose, the article states the features which are suitable for the particular variant. A complete GST software must be capable of unlimited client return filing, billing and return filing processes for even individual taxpayers.
Here we will examine the multiple viewpoints, through which software can handle various tasks including, return filing, invoice generation, GST e-way bill, reconciliation, ITC ledger etc which are must-have parts in software as the manual processing of such data will be next to impossible.
What are the Requirements for a Small Business?
You can ask yourself the following questions to make the process of choosing the software for your billing requirements easier:
- How often do you require invoices? Alternatively, how many invoices do you require each day?
- Which form of invoice-GST or non-GST do you need the most?
- Would you like to customise your invoices?
- Do you want POS billing functionality?
- Which invoice kinds do you frequently generate? – quotations, pro forma invoices, delivery challans, etc.
- What about accounting-related features?
Depending on the needs of your business, the answers to these questions may help you choose the GST billing software you want. It will assist you in narrowing down the selection of software possibilities until you find the one with all the features you need.
Facility for GST E-Invoicing
Effective invoicing software for businesses indeed offers an e-invoicing Tally Connector, which enables the assessee to execute the e-invoicing activities without leaving the screen running with Tally. Gen GST shall make you sure about the safe migration to the latest user interface where there shall be no change to your historical information.
New Option for QRMP Scheme
A single option to amend the profile of the QRMP towards all the GSTINs of your company which can be adjusted in one Auto Preparation of Quarterly GSTR 1 and GSTR-3B from Sales and Purchases Registers. In our QRMP scheme, the turnover can be fetched and filing from the GST portal can be done easily so as to upload the B2B invoices or CDN in IFF from sales register automation of Challan Creation, Payment, and Track Payment Status.
Automatic Master Entity Creation
To eliminate the issues of re-entering similar entries in the database, a required feature will be a master entity creation tool which can automatically save the entities entered which will further save time for re-entering the same entities again and again.
Independent Platform Adaptability on Multiple Gadgets
Software must be independent of any platform obligation and can run freely on any platform provided to downsize any extra cost burden on the traders to change the platform.
Highly Secured Database with Strong Servers
Tax data is a high matter of security and for this purpose, the JAVA language perfectly fits in the security aspect. The language provides some key points of security and thus software must be based on JAVA language to ensure its security. Tax software must adhere to all the security aspects and the same has been taken care of by the language used for development.
Sync Facility should be Available
This feature will require dual productivity as desktop and online versions will be synchronised every time the user logs in. The desktop version will be readily available for the online version in any case.
Import/Exports Facility at Ease
The software must be able to import all the back data done with the previous accounting software as well as Tally along with the import-export from the Excel sheets making all the data available for working with a single click.
Client Authentication Feature for Extra Security
Client authentication will be another added feature to have worthy of mention. In this, client authentication would be needed for the clients, users, sellers and buyers. This will include the authentication of the clients with basic details, and modifications. This is also applied to the sellers and buyers of the clients as the client can provide the same privilege to them.
Mobile Application for Mobility
The featured account for the mobility of important work which will enable the user to work and edit or modify its data in the Mobile App. A dedicated GST mobile app will provide a productivity boost as it will make a way towards anytime anywhere instant work done.
Ultimate Password Protection Client/year wise
Security prevails everywhere as the users will need to protect their data on a year-wise basis with password protection enabling them to secure important tax data accordingly with any year they want.
Work Lock – Incognito Redefined
Work lock features require the users to hide their specific tasks or activities from others in order to maintain privacy.
Generate Invoice for Regular & RCM dealers
The software must be capable of generating the invoices for all the regular & RCM dealers, as it will help them to maintain each and every dealer.
Generate Invoice for Different Industry Type
The software must be capable of generating invoices for Different industries wise, which can be customized according to the user wise this ultimately solves their billing performance-related issue.
Automatic Calculations of Input Tax Credit
It will be great for software if there are Automatic Calculations of Input Tax Credit Along With Adjustments from Net Tax Liability.
Invoice Uploading at One Click
Clients and users can upload their invoices anytime with a single click, The feature will have to offer freedom of invoice submission on any choice of time like daily, weekly or monthly basis according to convenience.
Single Click E-filing
All the e-filing of invoices and returns via different modes like GSP/ASP or to the GST portal directly will be done with the easiest User interface.
Instant E-payment at Secure Portals
Pay for challans, interest and taxation with a single click via e-payment with secured payment gateways of government authorized portal
Date Wise Reports
The user can view the data and reports according to the date-wise structure with this feature.
Match Mismatch Report
The feature will enable the users to identify any error in the data and tax reports and will give the option to share it with the other party via e-mail or messages.
Detailed Log Report
Track all the history and activities done on the software along with the login id and operations done.
Auto Detection of Errors
The feature will assist in finding any possible or unintentional error which will be surfaced using this tool.
Complete GST Eway Bill Solution
The software must include GST e-way bill solutions such as generating, printing and validating e-way bills in bulk so that the business unit or transporter can originate GST e-way bills anytime.
Backup-Restore
This is one of the most important aspects of taxation software which will create a backup on the creation of the data every time the synching is done. It will also enable the user to restore all the data on the occasion of any data loss.
Feedback & Error Reporting
For any issue regarding the software or any feedback which a user thinks must be in the operation of it, then a tab dedicated to sending the feedback and error reporting must be present to create a direct bridge between the user and the developers.
User Rights
Another grateful characteristic of GST software should be that an admin can Grant Limited Accessibility to the users as per their nature of work under User Right features.
LAN Connectivity
This is a very important feature which must be available in a desktop version of the software which will allow the user to connect their desktop to another computer.
Customizable Theme
This feature will be soothing for those who like to decorate the themes more often and according to their visual senses. This will be an addition to other productivity tools and will be accounted for as a very personalized feature.
SAG Infotech on its almost two decades of experience in the taxation industry has pointed out these features to be very important in every GST software. According to our expertise and earlier successful products like Genius, we have researched these characteristics of GST software to be very helpful. Trust in our years of dedication towards taxation software and find out the most suitable software.
What Other Features Should You Consider When Buying GST Software?
After addressing the aforementioned queries and narrowing down your top billing software, check the system for the safety and security components as well, as explained below.
Attractive User-Friendly Interface
The most important feature that any small business searches for in its GST software is usability. Business owners should be able to produce, revise, and share bills using the program with just a basic understanding of smartphones. The program must be simple enough for any employee of your firm to operate.
Easy to Scalable
Small companies can expand over time. As a result, they should also change their billing system over time. It must include a ton of features that are appropriate for companies of different sizes. The software’s capacity to scale is required for the range of subscription plans it provides.
Hard Security & Safety Features
You include important company data, like client information, product information, price information, and many other details, when creating invoices. Your top objective should be to use dependable GST software to keep this data secret.
Easy Strong Customer Support
Even though you should expect user-friendly GST filing software, you could occasionally need more assistance from the support staff. The GST filing and billing software provider you select must have a strong customer support team that is there to help you whenever you need it. You can handle small issues while generating bills if you get instant support via phone or chat.
Simple Data Recovery
You must be able to quickly retrieve your business data from the software when you cancel your subscription. The software must offer numerous alternatives for securely downloading any kind of generated GST invoice, report, GSTR form, etc. Before purchasing a software subscription, ask the customer service staff about this function.
Select Budget-Friendly Software
The budget is crucial for each firm, in the end. If the cost of the billing software exceeds your budget despite having all the features you desire, you must be careful in your selection. Instead of choosing the GST software that gives capabilities you might not need at a premium price, choose the one that delivers all the necessary functions at a low cost to you. You must at the very least be able to select an economical plan if the software appears to be expensive.
Conclusion: It’s really simple to choose between cloud software and conventional software. However, you may sign up for their free trial and use the features in real time to gain a comprehensive understanding of the top features offered by this software. The majority of GST filing software provides a day-long free trial without requiring a subscription. Some even allow you to access the trial version without asking for your payment card information in advance.
